ACTIVITIES

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CLUB ASSEMBLY REPORT 2015

ROTARY CLUB OF ........BAKEWELL............................................         DATE:3 JUNE 2015

GROUP:    PEAKPRESIDENT ELECT ........MIKE WEBB........................................

NAME & CONTACT DETAILS FOR INCOMING OFFICERS 2015 -2016

President......................MIKE WEBB...................................................................................................

President Elect.............LORRAINE McGLONE.....................................................................................                  

Vice President.............CHRIS WEBB...................................................................................................           

Secretary......................CAROL CLEGG.................................................................................................            

Treasurer......................RITA HICKIN....................................................................................................        

Compliance letters signed          YES

Does your club have a:

Club Bulletin     Yes         Website      Yes         Facebook page    Not Yet                                 

Membership:

Club Membership as at 1 July 2014                               Female....10......Male..26........

Club Membership as at Club Assembly Date 2015     Female....12......Male..28........

Club Membership Goals for 2015/2016                         Please see below under “MEMBERSHIP”                                                                                                                          

Has the Club developed a ‘Leadership Development Plan’?                                        Not Yet

Has the President Elect attended PEPS or had a meeting with an AG?                             Yes

Did the President Elect attend the District Assembly?                                                        Yes

How many members attended the District Assembly?  ...10............

Will your club be attending the District Conference?   .....Yes..........

Involvement in Foundation Programmes:

Foundation Planned Contribution?     Not planned.

Polio Contribution?                                          Yes

District Grants                                              Yes

Global Grants                                               Yes

Rotary Scholarship                                             Yes

Will your club be attending the District Foundation Seminar?  ...Yes..............

Is your Club involved in any other Rotary Programmes?

Rotaract                                                         No            Interact                                            No

Youth Exchange                                            Yes            RYLA                                                Yes

Rotary Young Chef                                        No            Rotary Youth Speaks                      No

Rotary Young Photographer                         No            Rotary Young Citizen Award          Yes

Rotary Friendship Exchange                         No

Projects to be Undertaken

COMMUNITY & VOCATIONAL

The Community Service Committee's aim is to raise the name of Bakewell Rotary Club in Bakewell and the surrounding area and generally to integrate the Club into the Community by involvement of local people in town events and collections, particularly with Senior Citizens and Children.

Our Programme for 2015-16 includes:

• For Senior Citizens, a Summer Outing, a Christmas Party and a Pantomime Visit

• Town Collections including Father Christmas at Santa’s Grotto, and Santa’s Sleigh

  • Citizen of the Year

  • Supporting the British Legion Collection

  • Remembrance Day Parade and Wreath Laying

  • Carol Service

    This year, we also propose to renew our participation in Rotary’s National Blood Pressure Awareness Day.  In addition, we shall explore the possibility of providing Sunday Afternoon Drives Out (with afternoon tea) for persons living alone.

    Fund Raising Events

    • Duck Race

  • Brass in the Park

  • Market Stalls

  • Tree of Light

    YOUTH SERVICES

    We aim to continue supporting young people as individuals, in school or in other youth organisations within our immediate and wider communities.

    Below are the projects we plan to support this year if funds and circumstances allow:

    Young Citizen Award – looking for nominations from youth organisations to find a young person with outstanding ‘citizenship’ qualities

    Youth Award – again considering nominations for young people of school age seeking grants for charitable works at home or abroad

    RYLA (Rotary Youth Leadership Award) – sponsoring 14-16 year olds (May) or 16-18 year-olds (in November) to engage in a weekend of leadership and interpersonal skills development. The venue is White Hall Activities Centre, Buxton and activities include physical and intellectual challenges for the candidates to promote good communication, co-operation, care for others and discover leadership qualities.

    Well Dressings – many local villages encourage children to dress their own well and we judge these for child participation, theme and use of a variety of natural products. We present financial awards to winners and certificates to all who participate in order to encourage this fairly unique tradition.

    Other links with schools we hope to include:

    Kids Out – a new venture to consider which involves taking special needs children for a day out (perhaps to Matlock Farm Park or somewhere similar). This is already done in other Rotary Clubs

    Schools Debate – a topic chosen and debated by two local schools and judged by Rotarians from Bakewell and Matlock Rotary Clubs

    Mock interviews - at local secondary schools to prepare them for career or further studies

    Required funding for the above is estimated as follows:

    RYLA                £480 i.e. £120 x maximum of 4 candidates

    Debate                        £175

    Well dressing  £150

    Citizen             sponsored?

    Youth Award  £600 maximum if required

    TOTAL              £1405

    Suggestions for funding:

    5-a-side football competition plus stalls   food, drinks – a real community activity.

    FOUNDATION

Role of the Foundation Committee

Recruitment of potential Candidates for Scholarships. This is a longer term aim as we currently have a Global Scholar in place.

Encourage and/or organise Club events in support of Foundation Activities.

Attend and encourage other Members to attend District Foundation Seminars and the Link Evening.

Keep all Members informed, and encourage Members to support Rotary Foundation through Club giving to Rotary Foundation.

Specific Activities

1.     Throughout the year, to support the Rotary Foundation, to Maintain Contact with the District on Foundation briefings and to inform and advise the President, Club Council and Members on RI, RIBI and District Funding programmes, such as Polio Eradication.

2.     To support existing Incoming Scholars. Specifically this year to encourage, monitor and support Dave Cook in his Global Scholarship. Ensure correct reporting to RI and oversee his funding and release of monies. We will ensure Rotary ideals are upheld and provide advice where necessary.

3.To encourage all Members to join in Foundation Activities

INTERNATIONAL

We have been advised by District that their chosen Charities for the Rotary Year 2015-16 are:-

  • Mercy Ships

  • Mary’s Meals

  • Rotary Shoebox

    We will consider supporting these Charities once the Committee has discussed the information provided by District about them.

We have looked to set a budget for the International Committee to address for the forthcoming RotaryYear:-

Fund Raising Activities

Amount

Date/s Arranged

Market Stalls (4)

£900

06/07.2015; 14/09/2015; 2016 (TBA) x 2

Street Collections (2)

£300

22/08/2015; 2016 (TBA)

Church Table Top Sale

£150

21/12/2015

Pea & Pie Supper

£900

13/02/2016

Quiz Night

£800

06/11/2015

One Hundred Club

£300

Thanks to Brian Dean

TOTAL

£3350

Recommended Donations

Amount

Rotarian Contact

John Robinson

Yakkum, Indonesia

£500

John Robinson

Harare Old Folks

£200

Peter Huxtable

Tools for Self Reliance

£250

David Rawson

Goboka, Rwanda

£400

David Rawson, Aquabox Community Filters

Gambia - School Desks

£650

David Rawson, Secondary School? Brikama

Nepal

£1000

Joyce Buxton

Emergencies

£300

TOTAL

£3,300

         

Other Considerations

  • Sourcing Charities that secure additional funding from DfID like Send a Cow

  • Continuing to support Vision Aid Overseas – by the collection of unwanted glasses

MARKETING, PUBLIC RELATIONS AND COMMUNICATION (MPRC)

MPRC is an area which touches on all aspects of our Club’s life and in particular has a major part to play in the image our Club has in the local community and its attractiveness to potential new members: bringing in individuals with the time and talent to help us continue our work and secure the future of our Club.

The following outlines the principle areas of focus for MPRC for the Rotary Year 2015 – 2016.

  • Develop the use of social media as a publicity tool for the Club.

  • Define OUR Rotary story and use this in publicity for the Club

  • Use new members’ profiles as a means of telling people who we are through local press

  • Discuss and decide how we can ‘modernise’ the way we refer to our Club/what we call ourselves

  • Exploit RGBI Promotional Reserve funds to help in marketing our Club and so encourage new members to join

  • Investigate the development of a Business Partnership Initiative (putting our Club at the heart of enabling local business to fulfil their corporate social responsibility obligations). NOTE THIS IS A PROJECT WHICH WOULD REQUIRE WHOLE CLUB INVOLVEMENT.

  • Ensure members are familiar with existing Media Crisis Management arrangements (contingency planning in the event of any unfortunate issues involving our Club)

  • Further develop and enhance the relationship with our local press and other publications to include District and National Rotary magazines.

MEMBERSHIP DEVELOPMENT

We wish to meet Monthly to pursue the following objectives in the next year:-

  1. Recruitment

To recruit new, preferably younger Members from existing contacts of all our Members, and from Rotary Events and Invitations to an Open Evening, and by setting up a Satellite Group

To seek to maintain and increase our existing Membership above 40, knowing that we will lose about 4 existing members

  1. Retention

To ensure that each New Member is briefed before induction, welcomed at induction and provided with information about the organisation of our Club.

To continue mentoring all new Members for up to two years with the assistance of Mentors who are briefed on their responsibility.

To hold a New Member Seminar, covering the recently established Programme,  for each new Member within 4 Months of their Induction.

To ask for an informal Exit interview with every Member who leaves the Club

  1. Member Support

To review regularly, the general health and well being of all our members, as far as we are aware and as advised also by Chris Webb who acts as Club Almoner

To arrange for a Club Health Check of all Members asking if they are satisfied with their club membership

  1. Visioning

To arrange a meeting for a potential Satellite group of Club Members and newcomers before the end of 2015.               

To continue the Village Roadshow into possibly 6 more villages surrounding Bakewell to advertise our presence and seek to offer involvement in village events with the help of Rotarians’ contacts.

To hold an open evening within the year 2015/6

  1. Lists of Supporters and Widows

To update lists of names of people to whom we ask organisers of events to circulate invitations to events, where appropriate, and to keep an updated list of Widows and Widowers of former members.

CLUB SERVICES

The aim of the Club Services Committee is to ensure the smooth operation of the Club and to contribute towards the future development and sustainability of the Club.

This will be achieved through working alongside Club members who have responsibility for ensuring the Club’s adherence to policies and Charity Commission Guidelines, speaker finding, Club communication and publicity (Club diary, Club website, internal bulletins and external media contact), meetings administration and Club Archives.

Aims and objectives to include:

  1. to ensure weekly club meetings are well structured and have interesting speakers and to liaise with the management of the Rutland Hotel and Golf Club to ensure good service and value for money
  2. to promote awareness of The Rotary Club of Bakewell within the local community
  3. to monitor adherence to policies
  4. to provide effective communication through better use of the Club Website and regular diary updates
  5. to maintain regular contact with District Officers and support District initiatives as applicable

Specific Tasks to include:

  1. Complete production of Club Manual of event procedures
  2. Monitor publicity for club events to ensure compliance with Charity Commission Guidelines