OUR COMPLIANCE POLICIES

Our Compliance and Privacy Policies in respect of our Charitable and Community Activities.

RIBI Compliance Statement 2016/2017
Privacy Policy of the Rotary Club of Windsor and Eton

This privacy policy sets out how the Rotary Club of Windsor & Eton (RCWE) uses and protects any information that you give RCWE when you use this website or correspond with the club.

RCWE is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, you can be assured that it will only be used in accordance with this privacy statement. RCWE may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1st November 2016.

What we collect: We may collect the following information: Names of entrants and participants in events organised by RCWE and of individuals, organisations and businesses making enquiries of such events.

Vehicle details of entrants to events organised by RCWE. (only where relevant; for example. for organising the vehicle rallies in association with The Prince Philip Trust Fund). contact information including postal and e-mail addresses, stall-holder information such as products/services offered, other information relevant to customer surveys.

What we do with the information we gather: We require this information to understand your needs and provide you with a better service, and in particular for the following reasons. Management of the club and its events.

Internal record keeping. We may use the information to improve our products and services. With your prior permission, we may periodically send promotional material by post or emails about RCWE organised events, such as the vehicle rallies and Summer Fayre, using the postal or e-mail address which you have provided.

From time to time, we may also use the information you have provided to contact you to promote a RCWE  event. We may contact you by e-mail, phone, fax or mail. We may use the information to customise the website and events according to your interests. You can unsubscribe from any contact list at any time.

Disclosure: We may disclose the information you have supplied to any member of RCWE, or volunteer involved in organising a RCWE event, insofar as is reasonably necessary for the purposes as set out in this privacy policy. We will never disclose, sell or pass on your details to any third party, other than in the circumstances listed below. In addition, we may disclose your personal information: to the extent that we are required to do so by law, in connection with any legal proceedings or prospective legal proceedings.

Protection: In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

 Links to other websites: Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information: You may choose to restrict the collection or use of your personal information in the following ways:
Vehicle Rallies: Whenever you are asked to fill in an entry form for the Vehicle Rallies, look for the box that you can tick to indicate that you do not want your name on the website, in the event programme or in any promotional material. By returning a completed entry form you are agreeing to your name and details of the vehicle you have entered appearing on our website and in the event programme (unless you have indicated otherwise).

Summer Fayre & Other Events: Personal information collected for the Summer Fayre and other events, will only be used for administrative purposes and to inform you about the event and other RCWE events.
Duck Race: Personal information collected in connection with the sale of Duck Race tickets  will only be used for administrative purposes and to inform you about winning ticket numbers and about future events.

If you believe that any information we are holding on you is incorrect or incomplete, please write to the Secretary as soon as possible. He will promptly correct any information found to be incorrect. Address: Secretary, Rotary Club of Windsor & Eton, 24 Clewer Park, Windsor, SL4 5HB.

 




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