General Meeting - Evening

ROTARY CLUB OF CHESTFIELD

Minutes of the Annual General Meeting

Held on Thursday, May 17th 2018

At The Golf Club, Chestfield

Apologies for Absence:

    Marian           Andrew and Jean          Jean S.          Jackie                 Ian    

    Sue                  Owain                              Reggie          Myanwy            Robert M.

   Wendy                                                                                                                                                                               

Visitors and Guests:

            Brian Dunne, ADG

            Linda and Ruud from Apeldoorn

            Georgina

Grace:                        Andrew B.

ANNUAL GENERAL MEETING

1)        Report from Board on activities for 2017/18:

Club Overview – President –                 Robert Sissons

Robert gave a brief overview of the what was a very successful year for the Club.

Membership – President  Elect –         Pat MacFarlane

During the year Club had lost Georgina who transferred to RC Canterbury Forest of Blean but gained John G. who rejoined from RC Hythe.     The Club also welcomed Dave C. and Ron as new members.

2)        Reports on activities by each Committee for events in 2017/18:

The following reports had been circulated and were taken as read:

Community Service –                              Sue Vargyas

Fund Raising –                                          Robert Sissons

Social –                                                          Ron Benning

International –                                           Andrew Brealy

Foundation –                                             Nick Robinson

Health & Safety / Child Protection –   Paul Hooke-Overy

Webmaster –                                              David Mann

Youth Oportunities –                                Owain Williams                       

Environmental –                                      Paul Hooke-Overy                             

3)        Presentation of YTD Accounts for 2017/18:

Treasurer –                                                                  David Mann

The accounts had been circulated and David M. gave a summary.   During the year the Club made donations in excess of £23,000 which was more or less in line with the previous year.      The Club Charity Account stands at £1,600 and the Club Account at £37.

4)        Proposal on Club Fees and Budget for 2018/19:

Treasurer –                                               David Mann

David M. proposed to the meeting that Club fees remain unchanged for the forthcoming year.   His proposal was seconded by Andrew B. and agreed by the meeting.      The budget for 2018/9 had been circulated and was approved.    David M. also proposed that the Club continue to donated the proceeds of Gift Aid to Foundation and this was also approved.

5)        Appointment of person, or persons, to examine clubs accounts:

Treasurer –                                               David Mann

The previous independent examiner of the Club accounts has retired and David M. proposed that Katie Aldridge, who is a qualified accountant and daughter of Robert S., be appointed to examine the Club accounts.     This proposal was seconded by David K. and approved by the meeting.                                   

6)        Date of 2018/19 Assembly meeting (Handover) – 5^th July 2018

The date of the Club Assembly (Handover) Meeting will be an evening meeting on Thursday, July 5^th at 7.00 for 7.30 pm at the Golf Club.

7)        Confirmation of elected Board Members for 2018/19.

The following members were confirmed as elected Board Members for 2018/9:

President:                                                   Pat MacFarlane

Immediate Past President:                   Robert Sissons

President Elect:                                        Sue Vargyas

Treasurer:                                                 David Mann

Secretary:                                                  David Kingham

8)  Election of RC of Chestfield Charity Account Trustees for 2017/18.

The following members were elected as Charity Account Trustees for 2017/18:

President:                                                    Pat MacFarlane

Treasurer:                                                  David Mann

Secretary:                                                   David Kingham

9)   Confirmation of elected Committee Members:

The following members were confirmed as elected Committee Members:

A)      Club Administration:

Treasurer:                                                   David Mann

Secretary:                                                   David Kingham

Club Protection /

Health & Safety:                                       Paul Hooke Overy

Data Protection:                                       Pat McFarlane

B)        Service Projects:

International:                                           Andrew Brealy

Community/Vocational:                         Sue Vargyas                                                         

Youth Opportunities:                              Owain Williams

Environmental Officer:                           Paul Hooke-Overy

C)        Rotary Foundation:

Social Secretary:                                     Ron Benning

Fund Raising:                                           Dave Coupland

Foundation:                                             Robert Sissons

D)       Club Public Relations:

Public Relations Officer:                       Jean Sawyer                                                            

Web Master:                                           David Mann

Membership Chairman:                        Sue Vargyas

10)     Confirmation of other Club Officers:

The following members were confirmed in their Club roles:

Master At Arms :                                    Nick Robinson

Deputy MA                                               Paul Hooke-Overy

Meal Steward:                                       Godfrey Brown

11)     Election of 2 representatives, and 2 substitutes, for District Council:

The following members were elected to represent the Club at District Council:

Representative 1:                                   Pat MacFarlane

Deputy:                                                      David Kingham

Representative 2:                                   Sue Vargyas

Deputy:                                                       David Mann

13)     Date of SGM to elect club officers for 2019/20

The date of the SGM was confirmed as 22nd November 2018.

14)     Date of next AGM

The date of the next Annual General Meeting was confirmed as 23rd May 2019.

15)     ANY OTHER BUSINESS

There being no other business Robert S. declared the AGM closed.

REGULAR MEETING OF THE CLUB

Sunday, May 20^th – Car Parking at Whitstable:

A few more volunteers to help with  Car Parking on May 20^thand everyone is welcome to come along to help especially between noon and 2.00 pm.

Thursday, May 24^th – Meeting will be at Table Table:

Everyone is reminded that the next meeting on May 24^th will not be held at the Golf Club.     The meeting will be held at Herne Bay Table Table, Blacksole Farm, Margate Road, Herne Bay, CT6 6LA at 7.00 for 7.30 am.     Take the Beltinge turn off the Thanet Way and Table Table is behind the Harvester .   This will be a normal meeting of the Club and apologies should be sent to Godfrey as usual.     The cooked breakfast will cost £9.00 per person and the light breakfast £7.00.   All drinks which include fruit juices and smoothies, but no alcohol, are unlimited.

Tuesday, July 3^rd – Trip on the Greta:

There is a form in the folder to sign up.     The trip will cost £44.20 per person and could everyone who will be taking the trip please let David M. have a deposit of £20.00 as soon as possible or pay it directly into the Club account.

Wednesday, July 25^th – Bat and Trap Challenge Evening:

A Bat and Trap e Evening has been arranged for Wednesday, July 25^th when the Club will challenge RC Whitstable and RC Herne Bay.    The evening will be at the Huntsman and Horn, Margate Road, Broomfield, Herne Bay, CT6 7AF.

December 7^th – Christmas Dinner at the Crescent Turner Hotel:

Could everyone who is going to the Christmas Dinner on December 7^th please let David M. have a deposit of £10.00 as soon as possible or pay it directly into the Club account.

December 27^th – Breakfast after Christmas:

For the past few years it has become a Club tradition to meet for breakfast on the Thursday after Christmas when the Golf Club is closed.       This year the venue will be changed to the Lounge in Tankerton and details will be circulated.

Raffle:

Ron won a bottle of wine.

Master of Alms:

Nick pauperised most of the Club especially your humble amanuensis who is having to consider equity release.

Greetings from Other Clubs:

Linda and Ruud brought greetings from RC Apeldoorn

Georgina brought greetings from RC Canterbury Forest of Blean

Brian brought greetings from RC Broadstairs