Data Protection Policy for The Rotary Club of Ipswich Wolsey

 (c) Rotary Club of Ipswich Wolsey 2018

1. Rotary GB&I has established that is does not need to notify [register] as a Data

Controller with the Information Commissioner in the UK under the provisions

of the Data Protection Act 1998 as it is exempt because it is a not-for-profit

organisation. 

2. The Rotary Club of Ipswich Wolsey has adopted the same approach as it

is a not-for-profit organisation and can therefore claim the relevant exemption. 

3. Under the terms of this exemption, The Rotary Club of Ipswich Wolsey agrees that: 

i. It holds personal information only for the purposes of increasing or

maintaining membership or support for the club

ii. Any personal information held will only be for those who are either

members of the club or who have regular contact with the club

iii. The only persons whose personal data is held will be those for whom the

personal information is necessary in order to meet point (i) e.g. past,

existing or prospective members or those who have regular contact with

the club

iv. The only data held will be that necessary to meet point (i) above e.g.

names, addresses, phone numbers, email addresses, eligibility for

membership

v. The club will not disclose any personal information, other than that made

with the consent of the individual(s) concerned, to any third party other

than providing members' details to other Rotary organisations e.g. Rotary GB&I,

District 1180

vi. The Rotary Club Of Ipswich Wolsey will not keep personal information once the relationship between the club and the individual(s) concerned ends.

 

4. The Rotary Club of Ipswich Wolsey agrees to hold and process personal data in accordance with the eight basic Data Protection Principles, namely that data must be: 

• Fairly and lawfully processed;

• Processed for limited purposes;

• Adequate, relevant and not excessive;

• Accurate;

• Not kept for longer than is necessary;

• Processed in line with your rights;

• Secure.