Rotary Club of
Rotary International in
We pride ourselves on our honesty and openness and will always be clear how, when and why we collect and process your information; we promise we will never do anything with your details that you wouldn’t reasonably expect.
This privacy statement explains how this Rotary Club will use any personal information we collect about you for the above any event we hold, received both online and offline, as well as any electronic, written or oral communication.
WHAT INFORMATION DO WE COLLECT? We collect information about you when you make application. The information we collect about you can include your name, address, email address, phone number, date of birth (if relevant) any pertinent medical information and contact information for next of kin if relevant
HOW DO WE USE THE INFORMATION ABOUT YOU? We collect information about you to ensure the smooth running of the event and for welfare reasons as necessary.
This may include creating a record in your name on our event system to record your relevant information if attending our event.
Where applicable, and as instructed by you as part of the donation process, we use your personal information to report your donation to HM Revenue and Customs (HMRC) for Gift Aid collection.
WHO WILL USE YOUR PERSONAL INFORMATION? The club organiser will hold and maintain the date for the smooth running of the event. Information will only be shared with those that “need to know” the information at the appropriate time. Specify if needed to be shared with the emergency services in the event of an accident.
ACCESS TO YOUR INFORMATION AND CORRECTION We want to ensure that your personal information is accurate and up to date. Please contact us to correct information you think is inaccurate.
HOW LONG WILL MY INFORMATION BE HELD? The information will only be retained safely for two years. You are only legally able to retain information if you can justify it in your notice.
Any Gift Aid information will be held in accordance with the HM Revenue and Customs (HMRC) guidelines for financial records and auditing purposes and for as long as required to administer your donations and any subsequent queries.
MARKETING We will not sell, trade or share your personal information with non-Rotary third parties nor will we send you mailings on behalf of other unrelated organisations.
CHANGES TO OUR PRIVACY STATEMENT
We keep our privacy statement under regular review.
HOW TO CONTACT US
Please contact the organiser if you have any questions about our privacy statement or information we hold about you: By email: firstname.lastname@example.org or email@example.com
By telephone: 020 7223 8005