Rotary Club of Wylde Green Privacy Notice

Privacy Policy

As required by the General Data Protection Regulations (GDPR), this document explains how we use data about living individuals.

Why do we need your information?

To enable communication between members, manage the business of the Club and compile a historical record for the Club archives.

Whose data do we collect?

We hold data on all Active, Associate, Corporate, Honorary and former members together with limited data on people who are friends of Rotary.

How we obtain your data?

The majority of the information we hold about you has been provided directly to us by you. Members of the Club are deemed to have given permission to collect and hold their data by virtue of having applied, and been accepted, for membership.

Those deemed to be a friend of Rotary are specifically asked for their permission to collect and hold their personal data.

What data do we collect and store, and why?

Full name, address, telephone number(s) and e-mail address: to enable contact to be maintained.

Key Dates: Including when inducted as a Rotarian, served as President, Secretary or Treasurer; nominated as a Paul Harris Fellow, presented with a long-service certificate.

With whom do we share data?

The Club is a constituent part of Rotary International, Rotary International Great Britain and Ireland and District 1060. Data on members and former members shared with those bodies is name, address, telephone number(s), e-mail address and date of becoming a member of the Club.

Who holds the data?

The Club database is held and maintained by the Club Secretary.

A smaller database containing only the name, address, telephone number(s), e-mail is maintained by the Rotarian nominated as the compiler of the Club Handbook.

Note: Members’ personal data kept on an electronic device by anyone other than the two officers referred to above is the responsibility of the person keeping the data and they must ensure that they abide by the requirements of the General Data Protection Regulations (GDPR).

How safe is the data?

The databases are kept electronically and can only be accessed by the owner of the password. Personal details are never sent by e-mail. E-mails to multi-recipient members are always sent by blind carbon copy (bcc). The printed list of members in the Club Handbook is prefaced by an injunction that the information is to be used solely for Rotary purposes, not to release the information to non-club members and to destroy the document at the end of each Rotary year.

Members Handbook

Before publishing your postal address in the Members Handbook we will seek your written permission.

Document History:

Compiled: June 2018.
Approved by Club Council on 5 June 2018

 

Cookies:

Like most websites, we use “cookies” to help us make our site, and the way you use it, better. We do not store any personal data in the cookies that we use.
Cookies mean that a website will remember you. They’re small text files that sites transfer to your computer (or phone or tablet). They make interacting with a website faster and easier – for example by automatically filling your name and address in text fields.

In addition, the type of device you’re using to access our website or apps and the settings on that device may provide us with information about your device, including what type of device it is, what specific device you have, what operating system you’re using, what your device settings are. Your device manufacturer or operating system provider will have more details about what information your device makes available to us.

The type and quantity of information we collect and how we use it depends on why you are providing it. You should be able to control what cookies are placed on your device through your browser settings. Go to www.aboutcookies.org to find out more about cookies, including how to see what cookies have been set and how to manage and delete them.

We use Google Analytics to analyse the use of our websites by generating statistical and other information.

Details captured during your visit to our websites will include, but are not limited to, traffic data, location data, weblogs and other communication data and the resources you access. However, all data collected is anonymous and will not identify you as an individual.

Google, not the Association, stores this activity information. You can view Google’s privacy notice here.

To opt out of being tracked by Google Analytics across all websites visit their website here.

Accessibility

Every effort has been made to ensure that the original template pages for this site are W3C compatible.

However, as the content of pages is supplied by the club, such content may not be compatible.