Rotary International District 1020
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This section contains our Internet Policy and useful information on IT security, including emails
Rotary International in Great Britain and Ireland
District 1020
Website Policy
Introduction
This Policy defines roles and guidelines for the District website. It recognises the guidance given by Rotary International in Great Britain & Ireland (RIBI) in its policy documents.
Contents include regulation of site administrators, data protection, links to other sites and other relevant topics.
Policy
The website is based on the RIBI template for websites. This provides a basic format for the site which encourages a corporate identity in RIBI.
The District website exists to promote Rotary and the work that we do to a wider audience as well as to serve the Rotarians of the District. Rotary International is a service organisation of 1.2 million members who want to improve the lives of people throughout the world. The website is maintained actively to assist in achieving these aims.
District 1020 will endeavour at all times to comply with relevant legislation in managing the site.
To ensure continuity and good practice, only Rotarians who are judged competent and appropriate will be permitted access as administrators.
Roles
The website is ultimately the responsibility of the District Governor and Council but devolved through the Communications Chair to the District Website Administrator.
The Administrator is responsible for maintaining the site as an active, vibrant, up to date resource for Rotarians and the public. This role also includes assisting Clubs to produce their own sites using the RIBI template.
The Administrator ensures that any Rotarian who may be allowed access to the site as an Administrator is competent.
The Administrator routinely updates content on behalf of District officers and others who submit information for publication on the site.
Rotarians are responsible for providing suitable material for use on the site.
Implementation
Data Protection
District 1020 adheres to the rules set out in the Data Protection Act 1988 for processing personal information. The Act gives individuals certain rights, and imposes obligations on those who record and use personal information, to be open about how information is used, and to follow eight data principles:
Personal data must be processed following these principles so that the data files are:
1. processed fairly and lawfully
2. obtained for specified and lawful purposes
3. adequate, relevant and not excessive
4. accurate and, where necessary, kept up-to-date
5. not kept for longer than necessary
6. processed in accordance with the subjects’ rights
7. kept secure
8. not transferred abroad without adequate protection.
For the purposes of the Act, the Data Controller for the processing of data collected by this site is District 1020, Rotary International. The point of contact for subject access requests or issues relating to Freedom of Information is the District Website Administrator who can be contacted through the Contact page of the District 1020 website.
Security
District 1020 is committed to ensuring that all information is secure. In order to prevent unauthorised access or disclosure, District 1020 has put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
District 1020 will not upload or post to the site any content which:
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libels, defames, invades privacy, or is obscene, pornographic, abusive, or threatening;
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infringes any intellectual property or other right of any person or entity, including but not limited to, violating anyone's copyrights or trademarks;
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falsifies or deletes author attributions, legal notices or other proprietary designations;
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violates any law;
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advocates illegal activity;
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contains viruses, corrupted files, or other materials that may cause damage to another's computer;
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would be degrading or bring discredit to the worldwide association of Rotary clubs, RIBI, any Rotary club or Rotarian, or subject any of them to public ridicule;
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advertises or otherwise solicits funds or sales of goods or services.
The District Website Administrator has the delegated right from District 1020 to monitor, amend or remove any material which infringes any of the above conditions.
Links
The inclusion of a link to an external website from the website is not an endorsement of that website, the sites’ owners or their products/services.
Permission is not needed to create a link from a third party website to any District pages. However, District 1020 reserves the right to request the removal of any link.
Permissions
District 1020 maintains this site for the non-profit use of Rotarians in District 1020 and anyone is welcome to browse this Site. All materials on this Site, including but not limited to artwork, photographs, graphics, audio clips, video clips, text and trademarks, are the sole property of RI, its licensors RIBI, District 1020 or are used herein with permission. The exclusive rights to all materials on this site are protected by U.K. and international, laws of copyright, trademark and unfair competition.
Unless particular materials are specifically restricted as noted, it is District’s policy to allow limited reproduction and distribution of certain of the materials posted on this Site as follows:
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The copies are reproduced in a publication of a Rotary Entity.
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Unless otherwise indicated, non Rotary or RIBI Entities must first seek permission from District 1020 before reproducing any materials from the Site.
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The copies are distributed only for the non-commercial educational or public policy purposes of promoting humanitarian service through Rotary.
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The particular article or section is reproduced in its entirety in its original form; they may not be edited or otherwise changed in the substance of the content, or any copyright, trademark and other proprietary notices changed or deleted
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Graphics may be scaled but the Rotary marks may not be reduced or enlarged beyond legibility and may not be otherwise modified, altered or obstructed.
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All copies include a statement that the material was reproduced from ribi.org, Rotary International in Great Britain & Ireland or District 1020 with permission.
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All copies include the following notice "Copyright ©2011 Rotary District 1020. All Rights Reserved."
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No fee may be charged for any material copied from the Site, or for access to the materials on the Site. All commercial use of this material is prohibited.
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Attribution notice for information from an RI/RIBI publication must be given and should take the following form:
Article Name, Publication, Issue and Date (i.e. The Buzz on Beekeeping, Rotary Today, June 2008)
or
Rotary Publication Name (i.e. Manual of Procedure)
Provided all of these conditions are complied with, District 1020 grants a non-exclusive, non-transferable licence to use the materials on this Site.
Other than as specifically described above, users may not copy, reproduce, distribute, modify, display, prepare derivative works based on, republish, transmit, repost or otherwise use the content of this Site, without prior written authorisation from District 1020.
If software from this Site is downloaded in order to use the materials as authorised above, the software, including any files, images, audio or video clips incorporated in or generated by the software, and data accompanying the software (collectively, "the Software") is licensed by District 1020 which does not transfer the title. The user owns the medium on which the Software is recorded, but District 1020 retains full title to the Software, and all intellectual property rights therein. The user may not redistribute, sell, decompile, reverse engineer, disassemble, or otherwise reduce the Software to a human-perceivable form.
Limitations of liability
The materials on this Site are provided solely for educational and promotional purposes. Use and browsing of this Site is at the user’s own risk. District 1020 makes no representations about the suitability, reliability, availability, timeliness, lack of viruses or other harmful components and accuracy of the information contained in this Site for any purpose. All material on this Site is provided "AS IS" without any warranty of any kind. District 1020 hereby disclaims all warranties and conditions with regard to this Site including all implied warranties and conditions of merchantability, fitness for a particular purpose, workmanlike effort, title and non-infringement.
In no event shall District 1020 be liable for any direct, indirect, punitive, incidental, special consequential damages or any damages whatsoever (including, but not limited to, damages for the inability to use equipment or access data, loss of business, loss of revenue, income, contributions or profits, business interruption or the like), arising out of or in any way connected with the use or performance of this Site, with the delay or inability to use the Site, or for any information, software, products, services and related graphics obtained through the Site whether based in contract, tort, negligence, strict liability or otherwise, even if District 1020 or any of its suppliers has been advised of the possibility of damages. Some jurisdictions may not allow the exclusion or limitation of liability for consequential or incidental damages. Therefore, the above limitation of liability for consequential or incidental damages may not apply.
If anyone is dissatisfied with any portion of this Site, or with any of the Terms and Conditions governing its use, their sole and exclusive remedy is to discontinue using the Site.
International users
This Site is controlled, operated and administered by District 1020 within Great Britain & Ireland. Users may not use this Site or export the materials, information or services on this Site in violation of U.K. or Republic of Ireland export laws and regulations. If anyone accesses this Site from a location outside Great Britain & Ireland, they are responsible for compliance with all applicable laws.
General
These Terms and Conditions shall be governed by the laws of the United Kingdom, without giving effect to principles of conflict of laws. The User hereby consents to the exclusive jurisdiction of U.K. law to resolve any disputes arising under these Terms and Conditions.
These Terms and Conditions contain the complete agreement between the parties with respect to the subject matter hereof, and supersede all prior or contemporaneous agreements or understandings, whether oral or written. Failure or delay of District 1020 to exercise any of its rights under these Terms and Conditions or upon any breach of this Agreement shall not be deemed a waiver of those rights or of the breach.
If any of these Terms and Conditions shall be held by a court of competent jurisdiction to be contrary to law, that provision will be enforced to the maximum extent permissible and the remaining provisions of the Terms and Conditions will remain in full force and effect.
Users agree to indemnify and hold harmless District 1020, its parents, subsidiaries, affiliates, officers, employees and assigns, from any claim, demand, or damage, including reasonable attorneys' fees, asserted by any third party due to or arising out of their use of or conduct on the Site.
District 1020 may at any time revise these Terms and Conditions and other notices contained herein by updating this posting. Users are bound by such revisions and should periodically visit this page to review the then-current Terms and Conditions.
This is the entire agreement between Users and District 1020 relating to their use of this Site. These Terms and Conditions may not be modified by users, in writing or otherwise, unless agreed to in a written document signed by District 1020.
Adopted by District 1020 on
District Governor
Review date
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