ROTARY CLUB OF SWINDON

Business Meeting Thursday 16th July 2020

   Lunch time meeting via Zoom

Typical view of the Zoom screen  

Today, 25 Rotarians Zoomed into our Thursday meeting     

Lunch Notes, Thursday 16th July 2020

Business meeting 

25 members in attendance 

Welcome: President Debbie Vincent 

Host was: Sue Frawley; 

Smiling is infectious,

You catch it like the flu,

When someone smiled at me today,

I started smiling too.

Members Announcements 

Michael Morse: Commenting on the hosts quote …The trouble with face masks is no one can see you smile 

Peter Wells: Was told you can see a smile in the eyes 

Presidents Announcements; 

Apologies received from Rob Gillespie and Russ Stein

Further to last week’s suggestion that we could start meeting at the Kings , which social distancing , 

after taking further advice the decision has been made to wait until we meet inside 

Nicky Alberry has suggested that we could meet outside for a socially distance picnic in one of the parks, 

possible date 16th August

The 100 Club;

For clarity, the made that is raise from the 100 club, the President would like 20% to go into club funds and the rest to be distributed at the end of the year to 10 nominated charities

Voted and agreed by members in attendance 

It was confirmed that we are unable to claim gift aid due to the nature of the fund raising 

Sue Huck asked for a summary of the rules in writing, Sue Frawley said the rules were on the form sent out to all members 

We have 20 people already signed up , to be entered into the first draw in August payment must be received by 31st July , please email Ian Sharpe / Sue Frawley when you have made a payment 

Highway Signs: We have enquired with the Borough Council, about the possibility of having a Rotary Club sign(s). The council are going to look at possible locations and come back to us

Secretary’s Announcements 

Next week is a speaker meeting. We are hoping to have a speaker and I will update club accordingly

Next Week’s host should be Sheila Harrod, unfortunately she will not be available, and could I have a volunteer please 

Birthdays; Simon Stevennette on 21st July

Treasurers Report 

The Rotary Club of Swindon

Treasurers Report - 1 July 2020

1. Account Balances:

Club (Working) Account A/C 90786373		£6,997.19
Trust (Working) Account A/C 30054569	Current £831.37
A/C 30825786 (Reserve)	Savings £3,614.04
		£4,445.41
Charity Ball (Working) A/C 40389781	Current £1,033.28
A/C 60375330 (Reserve)	Savings £4,222.04
		£5,255.32
A/C 13366014 Radiotherapy Equipment	Savings £85,562.80
		£85,562.80
Worldpay A/C PO4013548529 for The Swindon Marriott Annual Charity Ball	Card Reader	£0

2. Pledged Commitments:

Club Account Balance includes: £3,325 new Rotary year pre-payments (mainly Subscriptions £3,180); & assume £1,675 Centenary Fund; leaving net Club reserve funds available of say £1,997.

Trust Fund – No outstanding commitments (excluding Charity Ball and Radiotherapy Equipment accounts), i.e. £4,445 available but mostly held in reserve.

3. Barclays Bank:

New Mandate Authorities for Debbie V, Sue F and Ian S are awaited. 

Pending: New Mandate Authorities for Nigel H and Peter W (District 1100 reps) for the Radiotherapy equipment account to be set up.

4. Gift Aid

HMRC application is being prepared. Ian Sharpe & Peter Barefoot

Questions for Treasurer

Lesley H. There is a balance in the Trust account, and has been for a few years, where has it come from and should we be holding a balance, or should we be making a decision to spend it?

Martin G, replied that it was used as working capital for the Charity Ball

There was a discussion at this point about money held in trust accounts, as Ian is new to the role as Treasurer he asked that he referred back to Peter Barefoot

The point was raised that the trustees should be holding a meeting once a year, and that somehow this has been overlooked 

Committee Reports 

Club Admin (Sue Frawley)

Club Admin hasn’t met

In two weeks’ time we will be having an evening meeting, and our speaker will be Sharon Tombs from Dressability, we would like a good turnout please 

International (Nigel Henham)

The committee hasn’t met, we are corresponding by email at the moment

Community and Engagement (Martin Groombridge)

The committee has not met, corresponding by emails 

Foundation (Peter Wells) 

The committee hasn’t met, but trying to set up a zoom meeting

Youth (Jan Blankenstein)

The committee hasn’t met, but will be arranging a meeting in the next week 

We will be continuing to support Kids Out, Ryla and Youth competition. Brenda has suggested we can support deprived children in our area, if anyone has any contact details, can you please pass them on 

A.O.B

Debbie Vincent ; According to trustee rules there is a document I need to read , Bill Fishlock is sending it over

Confirmation there will be no lunch meeting on the 5th Thursday of this month, we will be meeting (via zoom) in the evening 

Debbie Vincent asked if anyone had anything they would like to share?

Sheila H announced that our President, thanks to the purchase of a piano, and an excellent teacher ;), could well be preforming at the Christmas concert 

Gary Herbert, announced he was going to drive for the first time in 6 months (after knee op) 

President Debbie, wished everyone a good week 

Rotary around the World 

Lesley