HOSTING DUTIES
Hosts' Responsibilities.
Hosts' Responsibilities.
The first named host should be
informed if you are unable to do your date. It is up to them to decide
whether a substitute is needed.
HOSTING: RESONSIBILITIES
Greet Guests/Visitors/Speaker: Provide
list of names for President. Ensure visiting Rotarians are introduced to at
least one New Forest Rotarian who should then host them for the evening or
reintroduce them to another member with similar interests.
Visitors Book: Obtain signatures/address. Do
this preferably as they arrive so that it can be before the President before he
starts the meeting.
Name Badges: These are particularly
useful for F&F and when there are recent new members..Make available and preferably
hand out.(Collect from & deposit with hotel reception if not already out.)
Grace : This will normally be said by the
President or a senior Club member nominated by him. Check this with the
President before the meeting.
Top Table: Consult with President &
organise preferably before the meeting to avoid shuffling people who have
settled in their seats - particularly on Family and Friends night. Check that
the top table is in an appropriate position and check the number of places available.
Sound System. Check that the
speakers,amplifier, microphones etc have been placed in the meeting room. They
will be normally be set up by either Sam or Lawrie.
Dinner commencement: Liaise with Hotel
staff.