See this link for details:
https://www.eventbrite.co.uk/e/cowbridge-cars-and-coffee-2018-tickets-37845210042
Arthur John’s |
The Bear Hotel |
0830 to 1030 |
0830 to 1030 |
Bob Wilson |
Steve Blackman |
Janet Morgan |
Michael Macphail |
Huw Davies |
|
|
|
1015 to 1200 |
1015 to 1200 |
Michael Long |
Ann Miller |
Don Bell |
Richard Griffiths |
Peter Davies (after 11am) |
|
|
|
0830hrs to 1200hrs
Sunday 30th September 2018
Cowbridge Rotary has agreed to support this year’s Cowbridge Cars and Coffee Event between 08:30hrs and 12:00hrs midday on Sunday 30th September 2018, in a limited capacity to support the parking of vehicles in the Arthur John and Bear Hotel Car Parks.
Julian Hitchcock (Bear Hotel) and Simon Leadbetter (Simon’s Cycles) are the event organisers and have run the ‘Cowbridge Cars and Coffee’ event for the last three years. The event has been attracting increasing numbers of vintage and classic cars and has the potential to build into a major attraction for the Town, drawing car enthusiasts and members of the public to support the event and visit Cowbridge.
There is an opportunity for the Club to become involved and support the organiser. The event has the potential to generate a steady income stream as the organisation and publicity around the event grows.
The event has been the subject of some criticism in the past from local people and traders for disrupting the traffic on the event morning, but Cowbridge Rotary are not aware of any ‘official complaints’ having been made to the authorities.
Cowbridge Rotary has been requested to support the parking of the event at the Bear Hotel and Arthur John’s Car Parks. Access to the event is free.
It is the intention of Cowbridge Rotary to support the event positively, showcasing the aims and objectives of Rotary at a local level.
The event will also provide an opportunity to raise funds for the Clubs designated Charities and provide an opportunity to be seen working in the community and potential attract membership. The organisers have agreed that Cowbridge Rotary can make a collection within the Car parks and the Bear Hotel for ‘Rotary Charities’ and specifically the Club ‘Club Dementia Project’.
Cowbridge Rotarians commitment will be confined to supporting the parking of vehicles will at the Arthur John and Bear Hotel Car Parks between 0830hrs and 1200hrs on Sunday 30th September 2018.
Note: Rotarians should not get involved in any form of altercation with members of the public or traders over access to the sites. Should any difficulty arise the issues should be immediately referred to Julian Hitchcock or Simon Leadbetter who will deal with the situation.
Rotarians have been briefed at Club meetings on Monday 17th and 24th September 2018. Further event information, the Health & Safety Risk Assessment and supporting documents is available on the Cowbridge Rotary Members pages of the club website.
4.2 Stephen Blackman will provide event day briefings to Rotarians at the entrance to the Arthur John Car Park gates at 0830hrs on Sunday 30th September 2018. This briefing should be cascaded between shifts at each handover.
Details of duty points & times Rotarians who have agreed to support the event are detailed on page 3 of this document.
Rotarians should ensure they have appropriate clothing and sun block to suit the prevailing weather conditions. Whilst at the entrance gates Rotary high visibility vests must be worn (available from the Rotary Stall).
Julian Hitchcock has agreed to source car park and directional signs to the two designated car parks.
Stephen Blackman will provide Rotary High Visibility Vests and collection buckets to Rotarians supporting the event.
Michael Long will provide two blackboards with details of the designated the Rotary Charities.
Incidents impacting on safety or the integrity of the event should be reported and recorded for a future debrief.
Copies of the Rotary Public Liability Insurance Policies, are available for reference on the Club website.
Michael Long and Stephen Blackman will conduct a hot debrief with the Cowbridge Cars and Coffee organisers at the end of the event to resolve issues requiring immediate attention.
1. Rotarians resourcing the entrance gates adjacent to North Road and Church Street must wear high visibility jackets.
2. Two Rotarians must be present when there is contact with children and other vulnerable persons.
3. Rotarians should avoid confrontations with members of the public and refer any issues to the event organiser.
4. Strictly no drinking (alcohol) on gate duty.
Event: Cowbridge Cars & Coffee
Date: Sunday 30th September 2018
Time: 0830hrs to 1200hrs
Venue: Arthur John’s & Bear Hotel Car Parks, Cowbridge
Responsible Person: Michael Long
Is the Rotary Club of Cowbridge in charge of everything? – No
1. Event organised by the Julian Hitchcock, Bear Hotel and Simon Leadbetter.
2. Rotary Risk Assessment should be read in conjunction with the Cars & Coffee Risk Assessment.
3. Cowbridge Rotary Club have been engaged to support the parking of vehicles in Arthur John’s and the Bear Hotel Car Park, North
Road, Cowbridge.
4. The general public take part as individuals and at their own risk.
Are other people involved acting as independent agents? – Yes
Will club members be having contact with vulnerable adults or children? – Yes
Does the Club Protection Officer need to be aware of any special issues? – No
Who is in charge of ensuring the safety of any people involved with this event? Julian Hitchcock and Simon Leadbetter
Hazard (What might cause harm?) |
Risk(s) (What harm might be caused?) |
Risk Level Before Action L/M/H |
Current Control Measures and/or Action to Reduce/Eliminate Risk (Including action by whom and by when) |
Risk Level After Action L/M/H |
Wet & uneven ground |
Slips, trips and falls
|
M |
Event briefings to include slip and trip hazards around sites |
L |
Hot & extreme weather |
Sun burn and exhaustion |
M |
Weather forecast checked daily Event briefings to include: extreme weather, sun protection and water will be available |
L |
Vehicles/entering and leaving car parks |
Rotarians and Pedestrians in conflict with moving vehicles Serious injury/broken bones and even death |
M |
Rotarians to wear high visibility jackets Rotarians not to direct traffic on public roads Monitor and direct vehicles within the curtilage of the car parks |
L |
Aggression and Confrontation |
Members of the public becoming aggressive |
M
|
Club members will avoid confrontations with members of the public & animals Rotarians advised to carry a mobile phone |
L |
Rotarians & Supporters |
Poor health, overestimation of individual abilities Making sure any offering assistance are physically able to help
|
M |
Rotarians briefed about the nature and possible duration of the event and made aware that those who take part do so at their own risk. By taking part, they are deemed to be fit and capable |
L |
Emergencies, Evacuations, Incidents and Injuries |
Injury to Rotarians or pedestrians using car parks |
L/M |
Bear Hotel First Aiders on duty |
L |
Signed: Michael Long Date: 23rd May 2018 Reviewer:
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