Club Council Minutes 16th January 2021

Minutes of Meeting held on 12^th and 16th January, 2021

Present – Liz Davies (President), Richard Cunningham, Mary Davies, Steve Finch, Sheelagh Lloyd Jones, Maggie Hughes, Ro Linton, Pauline Owen

1. Apologies – none

2. Minutes of meeting held on 3^rd November 2020 were accepted as a true record of the meeting.

3. Matters arising – there were no matters arising.

4. Hon Treasurers report – for the two- month period ending 31^st December 2020 the Charity Account recorded an income of £736.25 and expenditure of £648.60 leaving a balance of £4511.28. The money received from Easyfundraising was £30.15. According to their records the club has raised £247.29 These figures should be read with caution as the Treasurer commented her personal account contained an amount of money raised from two shops, Boden and Seasalt which she does not use. This has been reported to the Easyfundraising finance department. The treasurer asked members to check their purchases and to tell Easyfundraising of any discrepancies.

Voluntary donations of £405 were received following the Carol Service which qualified for Gift Aid. The two churches have each been sent a donation of £135.

Shelterbox wrote to the club and appealed for funds to support equipment going to Honduras and the Philippines following the devastation caused by the typhoons before Christmas. The Treasurer had emailed each Council member for approval to donate £250 and was now seeking retrospective approval from council. This was granted.

The house account at 31^st December had cash in the bank of £3957.88. This figure had now been reduced to £3004.06 as RIBI members’ subscription payments of £993.82 have been made.

5. International and Foundation – in addition to matters detailed in the report Ro confirmed arrangements for the international quiz on Friday, 29^th January. A number of queries have been raised and solved.

6. Community and Vocational – in addition to matters detailed in the report Steve confirmed RCCB has agreed to join with the seven other Rotary Clubs in Cardiff to publicise a joint appeal for £15,000 to support the Cardiff Food Bank to fit out new premises and improve their infrastructure. It was also agreed Maggie will circulate details to all members of the fund raising initiative.

Council also agreed to support the initiative to donate useable but surplus laptops to be converted into chrome books for school children. Interactors will not be asked to be involved because of potential safeguarding issues.

7. Youth Services Committee – in addition to matters detailed in the report Richard asked Council to support in principle participation in RYLA this year but, because of Covid-19, not to commit to recruiting participants at this stage but maintain a watching brief over developments.

Helen Davies is intending to have a zoom meeting with the Presidents in Howells and Cathedral School and Heather is trying to establish the position with Whitchurch.

Richard also confirmed there will be no debating competition this year and the concert is unlikely to be held.

8. Recent events – it was agreed a small group will be established to examine the initiatives outlined in the recent sessions on social media and marketing training. Some reservations were expressed about the marketing emphasis in the approach that may be more suitable to a corporate business. Group to include Liz, Maggie, Steve Best and any others interested.

Pres. Liz also raised the need to decide about two important events in the diary. Charter Dinner and St. David’s Day. Neither of these can follow the usual format. After much discussion a suggestion for one event was to use Applause Productions to provide entertainment. Council agreed MH should contact Applause and discuss possibilities and report back to Council.

9. Secretary – with regard to the club programme, we need speakers for 28^th April and 19^th May.

The Committee Chairs were reminded that there were no committee meetings booked into the Club programme as it had been agreed they should book them for their own teams when required.

Rotary GB&I Director Elect will be giving a presentation on Thursday, 18^th February at 7.00 pm titled “A Glimpse Into the Future” which will deal with proposed changes to the structure of Rotary. Everyone is encouraged to attend.

10. Any Other Business – None

11. Date of next meeting – 2^nd March, 2021

12. A further meeting of Council was held on Saturday 16^th January and it was agreed – Charter Dinner will be an evening event with ‘Would I Lie to You’ as the entertainment. Members will be asked to participate.

The St David’s Day event will also be in the evening. West End star Luke McCall will provide the entertainment and MH will seek sponsorship to purchase prizes for the prize draw. Council members agreed to pay Luke £200, and tickets will cost £5 per person.