COVID RISK ASSESSMENT

Risk Assessment Number:

001

Task/Activity assessed:          

Physical Club Meetings COVID-19: Level 0

Name/job role of people consulted during assessment:

President, Secretary, A&R Committee Chair

Date of Assessment:

25/08/2021

Review Date:

01/11/2021

Acknowledgements, Sign off and Authorisation

Acknowledgement

Name

Date

Signature

Risk Assessor:

By signing this risk assessment, I acknowledge my responsibility as the Risk Assessor for conducting this risk assessment in the best of my abilities.

Brian Smith

25/08/2021

Authorising Person:

By signing the risk assessment, I acknowledge my responsibility as the Event leader/Team Leader/President for reviewing and approving this risk assessment and communicating controls and any additional controls to all involved parties (as appropriate).

Andrew Argo

Assessment methodology: (select relevant value)

Likelihood of Occurrence Value

Frequency Value

Consequence Value

Unlikely

1

Infrequent

1

Minor Illness

1

Possible

2

Frequent

2

Major Illness

2

Likely

3

Very Frequent

3

Fatality

3

Likelihood Value

x

Frequency Value

x

Consequence Value

=

Risk Rating

Risk rating

Risk assessment

1 to 4

Low Risk:

Further action not normally required.

6 to 12

Medium Risk:

Introduction of control measures required to reduce or eliminate hazard.

18 to 27

High Risk:

Alternative action essential.

Likelihood value

Frequency value

Consequence value

Risk rating

001 - Event management

N/A

Club Council to appoint Covid 19 coordinator to develop and assist in overseeing the club’s response to the Covid 19 virus if deemed necessary.

For all internal and public facing events; Covid 19 coordinator to liaise with event organiser in preparing risk assessments and assist in arranging implementation of control measures including sign off and any required RAMs.

002 - Arrival of infected person

1

1

3

3

Prior to event; communicate reminder to all members and participants of the need to follow government advice regarding staying at home / isolating / testing etc if symptomatic or in close contact with anyone with a recent positive test.

Prior to event; advise members and all participants of venue and event-specific requirements and provide any additional signage/materials as necessary.

003 - Direct cross-infection

2

1

3

6

Develop and implement event-specific controls to deal with person-to-person transmission (see below).

004 - Cross-infection via surfaces

1

1

3

3

Discuss, agree and implement event-specific controls with venue host to address potential surface-to-person transmission.

Prior to event; advise members and all participants of venue and event-specific requirements and provide any additional signage/materials as necessary.

005 - Transport

2

2

3

12

Arrange private car single occupancy where possible.

If not possible, ensure vehicle is well ventilated.

006 - Access

2

2

3

12

Direct entry to meeting room with hand sanitisers available at entry door.

007 - Meal order and registration

2

2

3

12

Wear face mask throughout registration.

Registration table arranged to maintain 1.0m social distancing.

Sanitise table and any materials before and after use.

Exact £10 cash payment.

Sanitise hands regularly.

008 - Name badges

1

2

3

3

Sanitise and issue to members for personal retention and use at future meetings.

009 - Lectern and President’s chair

1

2

3

3

Venue staff to handle and sanitise chair and lectern before and after use.

010 - Socialising

2

2

3

12

Wear masks when not seated.

Adhere to all venue rules whilst on the premises.

011 - Seating arrangements

1

1

3

3

Tables and seating arranged to maintain one metre social distancing.

012 - Meal service and clearance

1

1

3

3

Venue staff to serve meal and clear items from tables without members’ assistance.

013 - IT

1

1

1

1

To be set up and collected by one designated club member.

014 - Toilet facilities

1

1

3

3

Wear masks when not seated.

Adhere to all venue rules whilst on the premises.