Special General Meeting

Tue, Dec 14th 2021 at 12:30 pm - 2:30 pm

Annual Special General meeting


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ROTARY CLUB OF WHITEHAVEN AGENDA FOR SPECIAL GENERAL MEETING.

DATE: 14.12.21

ATTENDING: IR Hill, D Hope, JR Kenedy, AJ Parker, AC Payne, R Proudfoot, MB Reid, G Southward, RA Stout, TF Stout, F Todhunter, IL Watson, D Whitfield-Bott, DM Whitfield-Bott

APPOLOGIES:  T Dalzell, DN Dixon, A Johnston, T Milburn, D Saxon

MINUTES OF THE LAST MEETING: These were accepted.

MATTERS ARISING: David Hope was concerned that the referenced to David might cause confusion even when taken in context. It was agreed that the Davids will be referred to as David H, David S and David W-B etc.

ELECTION OF THE CLUB PRESIDENT:

Please refer to the minutes of club council on 6.12.21. It was agreed that

1.     Tom Milburn and Ronnie Proudfoot will remain in post as Treasurer and Secretary for the next two Rotary years.

2.     That the six senior Rotarians in the club will share the Presidency in the Centenary year 2023-24.

3.     That the Presidency in Rotary year 2022-23 will be shared by six volunteers from the rest of the club. No previous experience will be needed.

It is anticipated that the administrative burden on the President during both years will not be onerous.

ELECTION OF CLUB OFFICERS:

Office

Nomination

Proposer

Seconder

President

As advised by club council

Mike Reid

John Kennedy

Vice President

Secretary

Ronnie Proudfoot

Mike Reid

John Kennedy

Treasurer

Tom Milburn

Mike Reid

John Kennedy

Foundation

Mike Reid

Ronnie Proudfoot

John Kennedy

It was agreed by the club that this should be the framework for the next two Rotary years.

Matters arising from the vote: None

ACCOUNTS: Audited balance sheets have been sent to all members.

The current balances are:

Account

Balance £

No. 1

3550

No. 2

2080

100 club

2876

Further details are in the minutes of the Club Council meeting on 6.12.21. Treasurer Tom could not attend the meeting so if you have any financial questions, please contact him directly.

Election of voting delegates to District:

The delegates will be selected from those serving as President in the appropriate year.

A.O.B.

Anthony Payne raised concerns about the Omicron variant of COVID and asked if we should cancel next week’s Christmas Dinner meeting. After discussion it was decided that the club secretary would speak to the Manager at the Chase to see what the options might be.

Proposals:

1.     To change the date of the AGM from the evening meeting on 5.4.22 to the lunchtime meeting on 12.4.22. Tony Parker. This was agreed by the club.

2.     To place a Centenary Bench on the Harbour. Richard Stout. This ws agreed by the club.

3.     To award Jane Saxon at PHF for her services to Kids Out. Gordon Southward. This was agreed by the club.

'What We Do' Main Pages:

David and Dorothy tending the garden

A small memorial garden in the grounds of St Nicholas' Garden, Whitehaven

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A summary of our membership status.

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President Tony Parker at the planting.

Together with our colleagues from the Rotary Club of Whitehaven Castle we planted 4,000 purple crocus corms at Whitehaven Harbour. We are hopeful that our 30+ year programme to rid the world of this disease is nearing its end. Thanks for your support.

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This is a programme devised by our daughter club Whitehaven Castle; It is an example of Rotary in Action and has the strap line "Environmental Pride". The object is to tidy up the signs, bollards etc in Whitehaven Harbour.

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A summary of our membership status.

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David Whitfield-Bott organising the raffle

Members of RC Whitehaven and friends raise £300 for Hospice at Home West Cumbria by selling refreshments and raffle prizes at the Egremont Farmer's Market on Friday 15th October 2021

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Rotarians Tony Tait [Whitehaven Castle] and Ronnie Proudfoot [Whitehaven] renovating bollards which will be placed in the main promenade.

This is a programme devised by our daughter club Whitehaven Castle; It is an example of Rotary in Action and has the strap line "Environmental Pride". The object is to tidy up the signs, bollards etc in Whitehaven Harbour.

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Rotarians Alan Booth, Whitehaven Castle, Ian Watson, Whitehaven and Robin Leslie, Whitehaven Castle.

An update on this 3 year project to tidy up the harbour at Whitehaven and improve the environment. To date we have refurbished 21 metal bollards, 100 feet of metal railings and have cleaned signage and other metal furniture.

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Our activities were severely constrained during this period. However, we did maintain our giving: NORTH CUMBRIA FOOD BANK £1410 CALVERT TRUST £1270

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The Club has many sporting activities.

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