Club Council meeting

Mon, Dec 6th 2021 at 7:00 pm - 9:00 pm

A Meeting of the club planning council.

Club Council Meeting: 7PM on 6.12.21 at the Chase Hotel.

Attendance: John Kennedy, Tom Milburn, Anthony Payne, Ronnie Proudfoot, Mike Reid, Tom Stout

Apologies: David Hope, Dorothy Whitfield-Bott, Tony Parker

Minutes of last meeting: These were accepted by members present.

Matters arising:

a] Send a cow:  - a spokeswoman will address the club on 8.3.22.

b] Candlestick - David has reached agreement in principle with the Beacon. He has discussed the construction with a joiner.

c] The Monthly Bottle Draw: The November bottle was donated by COMVOC and was won by David and Dorothy. David and Dorothy will donate the bottle for the December draw.

President: no items.

VP: No items.

a] Secretary: Holidays – The Secretary will be on Holiday from 5.1.22 until 10.2.22. PP Mike Reid will deputize.

b] Annotation of Advance attendance.

1. Lunchtime meetings with a fixed menu: the annotation will be Y/N as at present.

2. Evening meetings with a choice of menu; the annotation will be A, B, C or N. This will save time and emails.

3. Microphone: Some members are having difficulty following meetings. Therefore, we will resume the use of a microphone at meetings.

Treasurer: See report which has been emailed to members.

Farmer's Market: £328. This will be donated to Hospice at Home.

Food Bank donation £ 1135


No. 1.                                       £ 3550.  £680 will be paid in January to RGBI

No. 2                                        £ 2080.  After £328 has been paid to Hospice at Home

100 club                                   £ 2876.  Six months prizes have to be paid out.

COMVOC: The activities of COMVOC have been limited by the Covid emergence.

Tree Planting:

1. The Centenary Tree - arrangements will be made by Gordon Southward.

2. Contact with the Woodland Trust for advice re; involvement of schools in tree planting will be done by John Kennedy.

3. We will continue to work with Whitehaven Castle on the Harbour Tree Project.

Foundation: The club has raised £300 from Race Nights during lockdown and bottle draws since. Mike proposed that we hold a Race Night in March 2022. 

International: The proposal for a RFE has been suspended pending resolution of COVID.

Youth we should look at ways of increasing St Bees student’s interaction with the community: David has tendered his apologies. John Kennedy referred to a paper on Positive Disruptors which is about young entrepreneurs. This was produced by the Copeland Community Foundation. It was agreed that we should ask them to speak to us.

Club Service: No report.

Proposals for SGM:

a. To date, the club secretary has received no proposals for the posts of Club President, Club Secretary, Treasurer for the Rotary year 2022-23. Mike Reid has volunteered to serve as Foundation Chairman; this is proposed by Ronnie Proudfoot and seconded by John Kennedy.

In view of the above, the following is proposed:

1. That Club Secretary Ronnie and Club Treasurer Tom remain in situ for the next two Rotary years. This will keep the club administration stable.

2. That in Rotary year 2022-23, six members of the club take it in turn to chair our meetings. We will try to keep the Presidential admin. to a minimum.

3. That in Rotary year 2023-24 the six senior Rotarians in the club take turns to chair the meetings and ceremonial duties. These are Frank Todhunter, Donald Dixon, Tom Stout, Tom Milburn, Ian Watson, and Richard Stout. It should be noticed that the Stout family will have completed 100 years of continuous service at the centenary. These senior members will not be asked to serve as President in 2022-23.

b. Suggested payment to last week's speaker from the Woodland Trust: £50

c. Chase Staff Gratuity: £300. To be confirmed by Treasurer Tom.


Postponement of SGM until our lunchtime meeting on 14.12.21. Members have been informed by email. This is due to the forecast of hight winds and possibly snow. The police have advised against unnecessary journeys.

'What We Do' Main Pages:

Rotarians Tony Tait [Whitehaven Castle] and Ronnie Proudfoot [Whitehaven] renovating bollards which will be placed in the main promenade.

This is a programme devised by our daughter club Whitehaven Castle; It is an example of Rotary in Action and has the strap line "Environmental Pride". The object is to tidy up the signs, bollards etc in Whitehaven Harbour.

Rotarians Alan Booth, Whitehaven Castle, Ian Watson, Whitehaven and Robin Leslie, Whitehaven Castle.

An update on this 3 year project to tidy up the harbour at Whitehaven and improve the environment. To date we have refurbished 21 metal bollards, 100 feet of metal railings and have cleaned signage and other metal furniture.


Our activities were severely constrained during this period. However, we did maintain our giving: NORTH CUMBRIA FOOD BANK £1410 CALVERT TRUST £1270

David and Dorothy tending the garden

A small memorial garden in the grounds of St Nicholas' Garden, Whitehaven


A summary of our membership status.

President Tony Parker at the planting.

Together with our colleagues from the Rotary Club of Whitehaven Castle we planted 4,000 purple crocus corms at Whitehaven Harbour. We are hopeful that our 30+ year programme to rid the world of this disease is nearing its end. Thanks for your support.


This is a programme devised by our daughter club Whitehaven Castle; It is an example of Rotary in Action and has the strap line "Environmental Pride". The object is to tidy up the signs, bollards etc in Whitehaven Harbour.


A summary of our membership status.

David Whitfield-Bott organising the raffle

Members of RC Whitehaven and friends raise £300 for Hospice at Home West Cumbria by selling refreshments and raffle prizes at the Egremont Farmer's Market on Friday 15th October 2021


The Club has many sporting activities.