Jopplety How Portinscale 
Keswick 
Cumbria 
CA12 5TX

 017687 72285 
tonydunc@jopplety.wanadoo.co.uk
                May 2016

DISTRICT 1190 - CALVERT TRUST ADVENTURE WEEK – 25th March – 1st April 2017 
Dear President/ President Elect/Community Service Chairman 
This information is being circulated early so that budget provision can be planned. Would you mind 
passing this on to your Community Service Chairman or appropriate member. 
	~ 	Our District Adventure Week for people with disabilities at the Calvert Trust in 2016 was another wonderful 
experience that more than lived up to expectations. Everything about the week was so positive, so 
successful and so rewarding except for the fact that only 27 Clubs from the District contributed towards the 
sponsorship of the 31 delegates and 19 carers who attended. This is less than half of the Clubs in our 
District. The fee of £585 per delegate/carer may seem a large sum from your Club's available funds but it is 
truly great value for money and provides a once in a lifetime experience for those that attend. If the fee is 
beyond your Club's budget please read on and consider alternative ways of funding that are discussed below. 
Your Club can: 
•   sponsor a delegate/carer or both to the Rotary Calvert Trust week 2017 
•	join another Club to sponsor a delegate/carer or both. Perhaps your Club could sponsor a delegate 
and another Club the carer. Another possibility is that the family of a delegate needing a carer may 
pay for the carer. Carers have a great time too and it can be life changing for them. 
•	partially sponsor a delegate/carer and find another organisation to help with the balance of the cost. 
In the past Social Services, Multiple Sclerosis Society, Linkability, the Blind Society, Mencap and 
~ 	several other organisations have assisted with funding 
•	give a donation to the Trust (preferably through our own adventure week funds in which case the 
Calvert Trust receives all of the money anyway) 
•	seek advice from one of the Rotary Calvert team, through me, as we might be able to help find some 
of the funding 
Please do not say "no" on the grounds that your Club cannot afford the whole fee and remember that by 
sending a delegate/carer to the Trust week you are also helping this fantastic charity as it helps them to pay 
staff, improve facilities and replace costly equipment. 
We have 48 places booked as a starting point for 2017 and I look forward to receiving your booking or 
promise of a donation in the next three months. Please reserve a place early. A Reservation Form is 
attached. Please do not wait until you have identified a delegate before returning your Reservation Form. 
You do not need to have identified your delegate at this stage as delegates' identities are not required until 
later in the year. No money will be required until the end of this year. The cost for March 2017 as already 
mentioned will be £585 per delegate or carer. 

The Centre and the Activities 
For those who are not familiar with the Calvert Trust the Centre that we go to is situated at Little 
Crosthwaite near Keswick and overlooks Bassenthwaite Lake. It is wonderfully equipped and built to meet 
the varying needs of people with disabilities. The Centre has a sports hall, climbing wall, swimming pool, 
zip wire, games room, a boat house on Bassenthwaite and stables for horse riding. 
Our group is divided into 5 teams and members of each team spend the week together for daily activities. 
The programme is likely to include walking, cycling, canoeing, sailing, horse riding, archery, rock climbing, 
abseiling and swimming. These activities are led by instructors who are caring, intuitive and highly skilled. 
Almost without exception everyone attending achieves things that they never thought possible. 
Accommodation is in 2, 3 or 4 bed rooms. All have en suite facilities and some have bunk beds. Some also 
have hoists and raisable beds. It is important that potential delegates and carers are made aware of the 
accommodation situation at an early stage. Delegates will need to share rooms with other delegates or their 
carers. Carers will probably need to share rooms with their delegates or other carers. 
Choosing Delegates - Please read this carefully 
•	This year 2 or 3 of the delegates should have had carers with them but did not and this has the 
potential to disrupt the whole group quite seriously. In some cases the sponsoring Rotary Club 
member responsible had not even met the delegate before the course. 
•	There are many people with disabilities who would gain enormous benefit from this experience. 
Social Services, Doctors, Special Needs Education Establishments and specialist charities such as 
MS Society and many others may help to identify suitable candidates if you are having difficulty 
finding someone. However, it is strongly recommended that the Rotarian sponsoring the 
individual meets him/her at an early stage and helps with the documentation and assessment as to 
whether or not a carer is required. 
•	Delegates may be any age from 14 year upwards but anyone under 18 years of age must be 
accompanied by a carer. 
•	Your nominee(s) may have mild to severe physical disabilities or sensory or learning difficulties. 
•	If a potential delegate needs assistance with dressing, toileting, washing, eating, getting up and to 
breakfast on time or has behaviour problems it should be assumed that he (she) will require a carer. 
•	The Centre is not on flat ground and wheelchair users should manage by the use of lifts and ramps 
and sometimes with the help of other delegates. If they are not confident about coping in this way 
they will probably need a carer. 
It is the responsibility of the sponsoring Rotary Club to ensure that their delegate and carer delegate(if 
required) have transport to and from the Calvert Trust Centre in Keswick, either by the delegate's family or 
associates or by Rotarians. 
Reservation Forms reserving place(s) for your Club are required by end of September. (Copy attached) 
Nomination Forms with details of your delegate(s)/carer(s) are required by end of November. 
Payment is required by end of December. 
Please do not hesitate to contact me if you need any more information, have any difficulty in identifying the 
right delegate or finding the total funding for your delegate/carer; otherwise I look forward to receiving your 
Reservation Form as soon as possible. 
Yours in Rotary, 
Tony Duncan 
(District 1190 Calvert Trust Co-ordinator)