Lunchtime Meeting - 12.45pm - Extraordinary General Meeting + Business Meeting

Agenda for An Extraordinary General Meeting:

The Way Forward for the Rotary Club of Oswestry V1 14/02/22

Proposals for Adoption

At an Extraordinary General Meeting

To be held on 7^th March 2022

1.    President’s Opening Remarks.

2.    The Proposals

2.1.                  That the Club becomes a “Twilight Club” meeting in the early evening rather than at lunchtime.

2.1.1.      Discussion

2.1.2.      Vote

2.1.3.      Note: If this proposal is not passed, the meeting will close.  

2.2.                  That the new format meetings should be convened for 17:30 with the first 30 minutes free-form to allow members to socialise. Formal meeting to commence at 18:00 to be followed by a meal (optional) planned for 19:00.

2.2.1.       Discussion

2.2.2.       Vote.

2.3.                  That the standard agenda for the formal part of the meeting should be as  follows:

Gong.

The Loyal Toast

President’s greeting and introductory remarks

Apologies

Numbers present

Introduction of speaker

Speaker

Questions

Vote of thanks

Greetings from other clubs

Correspondence

Committee and other announcements

Next full club meeting

Forthcoming events

Draw

2.3.1.      Discussion

2.3.2.      Vote

2.4.                  That the meal phase of the meeting should commence with a Grace read by a Club member from a list of texts agreed by the Club.

2.4.1.       Discussion

2.4.2.      Vote.

2.5.                  That the Meal be concluded with the Toast “Rotary Fellowship and Peace the World Over”.

2.5.1.      Discussion

2.5.2.      Vote

2.6.                  That the issues of menus and choice for the meal be left with the House Committee. 

2.6.1.      Discussion

2.6.2.      Vote.

2.7.                  That payment for the meal be accomplished as follows: The Treasurer (with help from the Assistant Treasurer and members of the House Committee as required) will collect the cost of the meal from diners at the conclusion of the meal via contactless terminal.

2.7.1.      Discussion

2.7.2.      Vote

2.8.                  (a) That  a draw, free to all attending members, should still take place at every meeting of the Club with members being invited on a rota basis to donate a bottle of wine as the draw prize.

(b) That a collecting can marked “Voluntary Donations for the benefit of the Rotary Foundation” be displayed at each meeting to enable members to make a donation to The Rotary Foundation if they so wish.

2.8.1.      Discussion

2.8.2.      Vote

3.    Implementation

3.1.                  Implementation Date to be 4^th April 2022

3.1.1.      Discussion

3.1.2.      Vote

4.    Monitoring.

4.1.                  (a) Council will review the situation at each of its monthly meetings. All Club members will be encouraged to alert the Club Secretary of any concerns so the issues can be included in the agenda.

            (b) Council will ask a group comprising four members to conduct a formal review every six months and report back.

4.1.1.      Discussion

4.1.2.      Vote

5.    President’s concluding remarks and close of meeting.