Public Image

Some help and guidance on Marketing & Public Relations in your club.


Hi, welcome to the Public Image part of our website. We are preparing to help clubs out in Marketing any event they are planning, as well as creating local club groups for specific events, such as the Eisteddfod at Llangollen every July. 

Did you know that clubs can now easily source your own leaflets from the Rotary GB&I Public Image page bespoke for your club?

Likewise pull-ups etc can now be found at https://www.rotastore.co.uk/

We can also lend PEOPLE! Your district team would love to help out at your event - to help you publicise what you do, and how much we all gain from being Rotarians. Let us know at the planning stage of your project.

We also have a range of literature available, although it is currently to be relaunched by Rotary GB&I;  some of it is free of charge from Rotary GB&I or RI, some produced by our district, and some normally charged for, but we have limited stocks available; just ask!

For a complete list of all the equipment available contact your club secretary, who will have picked up a leaflet at District Council, or contact us and we'll email you one.

Storage of most of our equipment is near Chester; If you have any pieces of equipment that you have finished with, and which might be of use to other clubs, please consider adding them to this resource.

Don't forget, spreading the word about Rotary and what it does is our best way of getting new members!

See a few Marketing and publicity ideas used with great effect by other clubs

Public relations (PR) is the way organisations and individuals communicate with the community, public and media. Communication is directly through the media with an aim to create and maintain a positive image and create a strong relationship with the community. Examples include press releases, newsletters, giving talks to other organisations, etc. as well as utilisation of the world wide web. Never miss an opportunity to promote your event and follow up with a press release after the event.  Here are a few ideas to help:

  • Cultivate a reporter. Make contact with a named reporter at your local press publication. Find this through a website or the publication itself. Feed information to them regularly and develop an expectation in them that they can expect good material from Rotarians.
  • Find out what is required, journalists are busy and working to deadlines, they are often very willing to tell you how many words they need and what is the heading they are inserting your material into.
  • Listen to the requirements and make sure that your report fits the bill. The best way to get accurate reporting is to give them well produced material which they don’t need to edit. (e.g. if the column is "First Person" then your material needs to be written in the first person.)
  • If sending a press release consider asking the person in your club who tells a good story to write it, it is then likely to be lively and interesting to the reader.
  • Specimen press releases are available on the Rotary GB&I website, together with more advice on writing them.
  • Always send material electronically and within the body of the e-mail. Newspapers never open attachments unless they request them and are expecting them, e.g an image to go with an article.
  • Try not to be disheartened if material is not used or severely edited. See what changes the Editor has changed and learn by it.

Remember that the circulation of many newspapers is on a steep decline and that other public media are also approachable and available.

There is an excellent library of template press releases for key Rotary GB&I events, such as youth competitions, Know Your Blood Pressure, peace scholarships and other events. There is a tool kit with ideas on how to make the most of media opportunities and information sheets which offer further guidance:

Sometimes, there are stories which mention topics relevant to Rotary, particularly polio, but do not mention the organisation. This can be for many reasons. It may not have been appropriate, it may be due to editing or even a lack of knowledge by the journalist. This can lead to feedback from clubs. The statement below may help to answer some of your questions:

There is also great PR achieved through establishing relationships with media organisations including the BBC.

The Rotary GB&I PR Officer is also on hand to assist with potential media crises. The Media Crisis Management Procedure is available in the related downloads section below, along with other useful resources. It is recommended that this document is read regardless of whether a situation is underway.


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Public Image pages:

Marketing ideas

more Do you have any good ideas or ideas that have worked for your club to publicise Rotary? Let us know so we can tell other clubs in case they can do the same thing!

Rotary Acronyms

more

Archive of District Charter dates for Clubs, District Officers etc

District History

more Archive of District Charter dates for Clubs, District Officers etc

Peace Award at Llangollen Eisteddfod

more .

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Ukraine Crisis 2022

more Stickers for Collection Buckets

Public Image - Brand Centre

more Every document, web site, headed paper from your club MUST comply with the latest Rotary Branding. This area is designed to give you the information to make your club compliant with the branding guide lines and how/where to create your clubs own logo

The Data Management System (DMS) explained

more This page explains the Data Management System (DMS) and its relationship with the RI and RIBI databases

Rotary Acronyms

more What do all of the acronyms mean in Rotary?

Recipient Clive Knowles and wife Tracy with the Judging Committee

Rotary Peace Award

more LLANGOLLEN INTERNATIONAL MUSICAL EISTEDDFOD AND THE ROTARY PEACE AWARD

The District web site help

more How to update the Committee members and update the Chairs particular web pages

D1180 YouTube video channel

more This is a link to the District 1180 YouTube video resource for clubs to upload their video clips of their club events in District 1180.

Media Crisis!

more When something happens that may reflect badly on Rotary or likely to attract adverse publicity - you may find this page helpful.

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