Privacy and Accessibility

Every effort has been made to ensure that the original template pages for this site are W3C compatible.

However, as the content of pages is supplied by the club, such content may not be compatible.


We do not use cookies on this site to identify individuals, other than when a member logs into the members area. These are 'Session Cookies' which are destroyed when a member logs out of the site or closes the browser window - they are not stored long term on the user's computer. These are used so that a member can only log into his/her club etc.

We use Google Analytics to make sure our statistics are reliable.

Google Analytics stores information about what pages you visit, how long you are on the site, how you got here and what you click on. We do not collect or store your personal information (e.g. your name or address) so this information cannot be used to identify who you are.

We have some pages that link to external tools such as Google Maps and YouTube. These tools sit on Google’s web servers and you can find more information on Google's Privacy Policy here.

Some pages may have cookies used to integrate with Social Media sites, so that, for example, if you are logged into Facebook, you can 'like' pages.

We do not collect personal data in the public area of the site - if you complete a contact form, for example, your email address is not stored in a database for re-use, nor is any information passed to third parties.



­­­­­­­­­­­­­­­­­Guildford Chantries Rotary Club is legally obliged to follow certain rules relating to any personal data that it stores or uses whether in hard copy or on a computer, memory stick, disc or mobile phone. This policy sets out the guidelines that all members must follow to comply with those legal rules.

What personal data is covered?

·        Member’s names, addresses, telephone numbers, email addresses, dates of birth and spouse/partners’ names [where applicable].   We specify that we will not disclose the information to any third party except medical personnel in an emergency.

·        Photographs of members taken for website or advertising material – stored on phones/computer/memory stick or disc.

Some items are stored in the members’ personal computers / phones / memory sticks or discs.

Obligations about the personal data

1.   The personal data must only be kept for the purposes set out above and not used for any other purposes.

2.   The personal data is confidential and must be stored safely and securely:

·        the personal data must not be shown or given to any third party (except medical personnel in an emergency);

·        any computer or mobile phone holding any of the personal data must be protected by a secure pass code.

3.   The personal data must not be kept for longer than is necessary:

·        Members’ Details Forms must be destroyed, once the withdrawal is marked as permanent.

4.   The Data Protection Lead appointed by the Club Council will carry out an annual review to ensure that this policy is being followed and that all members are aware of it. A copy of this policy will be sent out annually to all members.