Rotary Club of Welshpool Privacy Notice
Rotary Club of Welshpool
Rotary International in Great Britain and Ireland and Rotary Clubs of District 1180 (“we”) promise to respect the confidentiality of any personal data you share with us and we will always take every effort to protect your privacy.
We pride ourselves on our honesty and openness and will always be clear how, when and why we collect and process your information; we promise we will never do anything with your details that you wouldn’t reasonably expect.
This privacy statement explains how this Rotary Club will use any personal information we collect about you for any events and competitions, or from membership of the club - received online or offline, as well as in any electronic, written or oral communications.
WHAT INFORMATION DO WE COLLECT?
We collect information about you when you make an application. The information we collect about you can include your name, address, email address, phone number, date of birth (if relevant) any pertinent medical information and contact information for next of kin if relevant.
HOW DO WE USE THE INFORMATION ABOUT YOU?
We collect information about you to ensure the smooth running of any event and for welfare reasons. This may include creating a record in your name on our event/competition system to record your relevant information and track payment of entry fee or any sponsorship money.
Where applicable, and as instructed by you as part of the donation process, we use your personal information to report your donation to HM Revenue and Customs (HMRC) for Gift Aid collection.
WHO WILL USE YOUR PERSONAL INFORMATION?
The club organiser will hold and maintain the date for the smooth running of any event. Information will only be shared with those that “need to know” the information at the appropriate time.
ACCESS TO YOUR INFORMATION AND CORRECTION
We want to ensure that your personal information is accurate and up to date. Please contact us to correct any information you think is inaccurate. You can also contact us to remove/delete your details and records.
HOW LONG WILL MY INFORMATION BE HELD?
The information will only be retained safely for as long as is necessary. Any Gift Aid information will be held in accordance with the HM Revenue and Customs (HMRC) guidelines for financial records and auditing purposes and for as long as required to administer your donations and any subsequent queries.
We will not sell, trade or share your personal information with non-Rotary third parties nor will we send you mailings on behalf of other unrelated organisations.
CHANGES TO OUR PRIVACY STATEMENT
We will keep our privacy statement under regular review.
HOW TO CONTACT US
Please contact the event organiser if you have any questions about our privacy statement or information we hold about you, or you may contact the club:
· By email: Welshpool.Rotary@gmail.com
Like most websites, we use “cookies” to help us make our site, and the way you use it, better. We do not store any personal data in the cookies that we use. Cookies mean that a website will remember you. They’re small text files that sites transfer to your computer (or phone or tablet). They make interacting with a website faster and easier – for example by automatically filling your name and address in text fields.
In addition, the type of device you’re using to access our website or apps and the settings on that device may provide us with information about your device, including what type of device it is, what specific device you have, what operating system you’re using, what your device settings are. Your device manufacturer or operating system provider will have more details about what information your device makes available to us.
The type and quantity of information we collect and how we use it depends on why you are providing it. You should be able to control what cookies are placed on your device through your browser settings. Go to www.aboutcookies.org to find out more about cookies, including how to see what cookies have been set and how to manage and delete them.