Rotary Club of Ripon Privacy Notice

- Issued   by   THE   ROTARY   CLUB   OF   RIPON  

1.The  processing  of  personal  data  is  governed  by  the  General  Data  Protection  Regulations  (“GDPR“).   

2. The  Rotary  Club  of  Ripon  (“ the  Club “)  is  the  data  controller  and  decides  how  your  personal  data  is  processed  and  for  what  purposes.                                                                                            

3. The  Club  complies  with  its  obligations  under  the  GDPR  by  keeping  personal  data  up  to  date;  by  storing  and  destroying  it  securely;  by  not  collecting  or  retaining  data  without  legitimate  reasons  for  doing  so;  by  protecting  data  from  loss,  misuse,  unauthorised  access  or  disclosure  and  by  ensuring  that  the  appropriate  technical  measures  are  in  place  to  protect  personal  data.                                                                                                   

4. The  Club  uses  your  personal  data  for  the  following  purposes:-                                                    

(a) for membership administration;                                                                                                                                

(b)  for  communication  of  news,  events  and  activities  associated  with  Rotary  membership  and  other  events  which  may  be  of  interest  to  you;                                                                                            

5. The  legal  basis  for  processing  your  personal  data  is  your  explicit  consent  or  the  processing  of  it  is  necessary  to  comply  with  legal  obligations. Personal  financial  information  may  be  collected  in  specific  circumstances  where  lawful  and  necessary (e.g.   in  order  to  process  payment  of  money )  and  criminal  records  information  may  also  be  collected  in  order  to  carry  out  a  DBS  check ,if  necessary.                                                                                                                         

6. Your  personal  data  will  be  treated  as  strictly  confidential   and  will  only  be  shared   with  other  members  of  the  Club  for  purposes  connected  with  the  Club.  The  Club  will  not  share  your  data  with  third  parties  without   your  consent.

7.  You  have  the  following  rights  in  respect  of  your  personal  data :-                                                    

(a)  the  right  to request a copy of your  data  and  to  obtain  information about  its  processing ;                                               

(b)  the  right  to  have  your  data  corrected if it is inaccurate, incomplete or out of date;                                                                                                                                                                              

(c)   the  right  to  request  that  your  data  be  erased  ;                                                                                                                                        

(d)   the  right  to  withdraw  your  consent  to  the  processing  of  your  data  at  any  time;                             

(e)   the  right  to  move,  copy  or  transfer  your  personal  data;                                                               

(f)   the  right,  where  there  is  a  dispute  in  relation  to  the  accuracy  or  processing  of  your  personal  data,  to  request  that  a  restriction  is  placed  on  further  processing;                                               

(g)   the  right  to  lodge  a  complaint  with  the  Information  Commissioner’s  Office;                                     

(h)  rights  in  relation  to  automated  decision  making  which  has  a  legal  effect  or  otherwise  significantly  affects  you.                                                                                                                                                                              

8.  If  the Club wishes to use your personal data for a new purpose not covered by this Data  Protection  Statement,  then  the  Club  will  provide  you  with  a  notice  explaining  the  processing  and  setting  out  the  relevant  purposes  and  processing  conditions.  Where  and  whenever  necessary,  the  Club  will  seek  your  prior  consent  to  the  new  processing.                                                                                      

9.  To  exercise  the  relevant  rights, or  to  ask  questions  or  lodge  complaints,  please  contact  the  Club’s  Secretary  in  the  first  instance.  You  can  contact  the  Information  Commissioner’s  Office  on  0303  123  1113,  or  via  email  ( .uk/  ,or  at  the  Information  Commissioner’s  Office,Wycliffe  House,Water  Lane, Wilmslow,Cheshire  SK9  5AF.


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