Rotary 1010 Digest Issue 37, October 2017

Important Information from District 1010

Important Information from District 1010


 Important Information from District 1010

Issue 37 -  October  2017


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     [Dates requiring actions are shown in RED]



1              Deadline for nominations for DGN and AGs for RY 2018/2019
24            World Polio Day
27             Breathe Film

27/28       Bradford Peace Seminar
28/29       District Conference, Coylumbridge
31            End Polio Christmas card orders


1               Start date for Plant-a-Tree Challenge
13/17        Shoebox collection


10             Nominations close for District Champion of Change and District Community Champion to DG
16             Notification of Interest for Young Musician
16             Notification of interest for Youth Speaks



20             Young Chef, Aberdeen
27             Young Chef, Dundee
28             National Immunisation Day


12/16       Euroscola
24            Young Musician, District Final
24            Disease Prevention and Treatment and Peace Seminar, Coventry


3              Youth Speaks, District Final
10            Club Leadership Seminar, Portlethen Academy
15            Club Leadership Seminar, Royal George Hotel, Perth


7              Young Photographer, District Deadline
7              Young Writer, District Deadline
29            District Assembly, Caird Hall, Dundee


9              Primary Schools Quiz Final, Aberdeen


Graeme Archibald DG

Greetings to my fellow District Rotarians,
A quarter of my year has just flown by, but the opportunity to visit so many clubs in that time has been a real pleasure.
I’ve now managed to visit and meet almost half the clubs in District where the fun and fellowship has been very evident.
Please keep these membership initiatives going, as this is indeed a critical issue here in 1010.  
I’ve heard some very challenging plans from Clubs I’ve already met with, and if others are replicating these ideas I will indeed be reporting growth in District membership for the first time in many years so please let’s meet the challenge head on and accept Rotary in the future won’t replicate the organisation of years ago. We must accept change if we are to survive as an organisation.
Equally important is the Public Image message we can deliver if we use Rotary Club Central to record all the activities we get involved in during any Rotary year. The in-kind time delivered in every club will surprise most members, and applying a nominal per hour value, when added to any funds raised, will show just how great a job we deliver for our communities and others. 
This facility in itself could be that catalyst to attract a next generation of Rotarians to us, if we report the collected information in our local press. 
It inevitably means meeting in a format perhaps different to the traditional meeting with a meal, but this arrangement can continue for all who appreciate what this custom delivers.
An informal meeting over a coffee, can be an effective alternative, and informality has been moving with us, fewer jackets and ties, as the image of the organisation changes. The information skills, as we use Facebook, Twitter and other such options to keep in touch, are the future for so many.
We need the combination of experience and youth working in partnership not independently, and with us “Working together” we can and will be “Rotary: Making a Difference” as encouraged by RI President Ian Riseley in his theme for this year.
Can I add my congratulations to PDG Keith Hopkins who has been appointed to the role of Treasurer for RIBI in 2018/19 and also IPDG Roddy Duncan who will be our Zone 17 Rotary International Co-ordinator from July 2018.
Ian Dow DGE
CLUB LEADERSHIP SEMINARS will be held on Saturday 10th March in Portlethen Academy and on Sunday 15th March in the Royal George Hotel Perth. These dates are important for Presidents Elect, Presidents Nominees, Secretaries and Treasurers providing support in their roles.

The DISTRICT ASSEMBLY will be held in the Cairo Hall Dundee on Sunday 29th April. Further details of the programmes will be in the next District Digest.
Roddy Duncan
I am delighted to announce that the following Presidential Citations have been awarded:

The Rotary Club of Inverkeithing and Dalgety Bay

The Rotaract Club of St Andrews

The Interact Clubs of:    
                    Dornoch Academy
                    Meldrum Academy
                    St Columba’s High School
                    Thurso High School

and finally, ‘District 1010’.

All of these awards were given, ‘for helping Rotary make a difference in the lives of people all over the world’ in 2016-17.

From all of us in the District, and particularly from myself as District Governor last year, a huge ‘very well done’.

Hilary Gordon
District Awards

The winners of the District 1010 Awards  can be found by clicking HERE
Reminders for October, November and December:
  • District officer vacancies – would anyone from your club be interested? Paperwork will be sent soon to all clubs.
  • Your club must hold an SGM and elect President, Secretary and Treasurer, then add them to the DMS
  • Treasurer should present club accounts for approval
  • Check membership information is correct on the DMS, as your club will have to pay for all members listed as of 31st December.  This also counts as a Data Protection Check.
  • Add officers for 2018/2019 to DMS, by 31st December
Hilary Gordon, District Secretary

As conference approaches it would help if you could email any orders so I can prepare them in advance. For those who have already contacted,  your orders are ready for collection.

There are many items that clubs can now order online themselves directly. If you want free leaflets from RIBI please use their website and order directly. If I order for you, there will be postage costs incurred to get the free items to me and then onto your club. 

At the conference a choice of umbrella embellished with the Rotary logo. There will be golf, transparent and small handbag, folding ones for you to choose. If you see one you like, buy it quickly as there is limited stock. Mugs and keyrings will also be available.

I am arranging with the supplier to have some sample polo shirts, soft shells etc for you to try for size and you can then order for delivery.

My apologies if I do not acknowledge orders or requests immediately. Feel free to ring the office number and leave a message and I will get back to you as soon as I can. Call 01542 831423 or 07738 434581.
Jo Farquhar, District 1010 Supplies
Health & Safety

CLICK HERE for forms and information on the district and RIBI websites to assist clubs to ensure a safe event. You will find insurance advice, a model club H&S policy, hazard checklist and advice on what to look out for!

There is also a blank risk assessment and some examples provide by clubs.

Mike Halley, District H&S Officer


Copy: By 8th November to John Minhinick

Published: 15th November 2017

INTERNATIONAL SERVICE                      Ewen Hatchwell

International Disasters

Disasters continue to dominate the headlines; almost every day seems to bring a new disaster. Recently there have been severe earthquakes and hurricanes in Mexico, massive devastation caused by hurricanes in the Caribbean and the southern states of the USA, landslides in Sierra Leone, and flooding in SE Asia caused by excessive monsoon rains. There are also tragic man-made disasters in Yemen.
  • For Yemen - see the UNICEF appeal
  • For the Caribbean - support the box charities and Donations to the RIBI Donations Trust appeal will help with longer term reconstruction.
Myanmar – Bangladesh

In recent weeks half a million people – mostly Rohingya women and children – have fled violence in Myanmar’s Rakhine state. They are seeking refuge in Bangladesh, where they urgently need food, water, shelter and medical care.  See the emergency appeal by DEC and/or the Box charities.

Disaster Relief

For Disaster relief information from RIBI VISIT  Login to the RIBI website for more details HERE

Box Charities

For details of the box suppliers and where in the Disaster cycle they are appropriate VISIT

Rotary Shoebox  

District 1010 Clubs have purchased over 11,000 shoeboxes for the 2017 Christmas collection. A fantastic effort. Congratulations and thanks to all clubs who supported this year`s Rotary Shoebox appeal.
To return filled shoeboxes VISIT  and click “HERE” for details and dates, or as emailed to clubs.
Queries - contact Ron McKail 01224 743825, 07823 491 890.
For information about the Rotary Shoebox scheme CLICK HERE  

RIBI International Service Newsletter

To see the RIBI International Service newsletter, and other newsletters, VISIT  (login required) 

FOUNDATION                                                Carol Stewart

World Polio Day – 24th October 2017

Please share with us your plans to celebrate the day. We are keen to showcase any and all activities being undertaken by Clubs celebrating this date so please send information and photographs to Janet at for inclusion on the website and share on your social media feeds.
A reminder that a Members’ Newsletter was sent to all members recently explaining everything that is going on for World Polio Day. There are a number of resources available for clubs across the RotaryGBI, RI and EndPolio websites, including two press release templates which clubs can tailor and send to local media to spread the word not only about what you are doing locally, but Rotary’s national and international efforts to end polio.

Breathe – Film coming to a cinema near you from October 27th

An inspirational polio story is hitting the big screen this month in Breathe, it stars Andrew Garfield (Hacksaw Ridge) and Claire Foy (The Crown) and is directed by Andy Serkis (Lord of the Rings). The film follows the true story of Robin Cavendish, who was diagnosed with polio, and his wife Diana who brings him home from hospital where her devotion and witty determination transcends his disability.
When it shows in your local cinema - could your Rotary Club use a screening to raise awareness of the Polio story?

End Polio Now Christmas cards

If you wish to support raising funds for End Polio Now then CLICK HERE for more information. Closing date for orders is the 31st October.

National Immunisation Day 28th January  2018

 The Indian Government has just confirmed that the next National Immunisation Day will be on Sunday 28th January 2018 when the aim will be to immunise 173 million children under 5 years old to minimise the risk of the Polio virus coming back from Pakistan or Afghanistan and re-infecting Polio Free India. If you are interested in being part of the team going from UK then please contact Carol at to receive more information.

Global Grant Applications – Community Assessments required for applications from 1st July 2018

Starting next 1 July, any club or district that applies for a global grant to support a humanitarian project or a vocational training team will be required to conduct a community assessment first and include the results in their grant application.

RIBI Zone In Newsletter

CLICK HERE for the most recent newsletter
MEMBERSHIP                                                            Eleanor Macalister


To date, around 30 clubs have engaged in visioning whether by having workshop presentations or by running visioning workshops. The latest recruits are the RC Blackburn & District which is holding a workshop on 31st October and the RC Forres which is holding a workshop on 3rd December. Whilst essentially not wholly about “getting more members”, we are now learning about clubs who were so inspired by Club Visioning, that they are beginning to engage in exploring different options for meetings and in turn, attracting new members.


Following on from the above, we are now hopeful of bringing some “good news” stories  as we follow up on clubs looking to set up a new club and clubs looking to set up satellite clubs. We have all been challenged with creating a new club in each Area, and with our clubs’ support, we reckon this is achievable. The  most sincere message we can put across is, “Please don’t feel threatened by the prospect of “mothering” a new club in your town or Area. Rather, look on this as being a very positive thing to achieve, as together, we grow Rotary in D1010."


A District Alumni structure is being implemented. An Alumni Handbook illustrates how the concept of Club and District Alumni can be created and developed in 1010. This will be launched at District Conference.


The RC of Arbroath held a very successful membership evening recently. The outcome of this is the induction of 4 new members, 2 more definitely “coming in”, 4 Associate members and a list of 10 potential full members to be chased up. Around 30 people turned up at this event and the club reckons it was a huge success with only one definite “no thanks!”. This, incidentally, is a club which ran a successful Club Visioning workshop.


These are being designed, along with the AGs, to showcase the Club Health Check which is being newly promoted by RIBI and which our District Executive is firmly supporting. The DG Team and Membership Team received training on this in May under the encouraging eye of our Zone 17 membership Coordinators Keith Best and Tony Black. Each AG will be encouraging clubs to participate in a 2-hour session in their Area which will lead on to a club presentation and ultimately a full-blown workshop. Your AG will be in touch about this over the next few months. 


All members of the Membership Team will be available to delegates in the House of Friendship. Look out for:
Gary Macalister and Jim Houston for Club Visioning.
John Milne for Alumni.
Ken McLennan and Martin Forster for New Club Formation
Eleanor Macalister for anything on Membership
 Our updated gatefolds and flyers will also be available.
YOUTH SERVICE                                               Sheena MacGillivray
Presidential Citations

I am delighted to congratulate the following on receiving Presidential Citations for their service in 2016-17.  The Rotaract club of St Andrews and the following Interact clubs:- Ellon Academy, Meldrum Academy, St Columbia’s HS, Thurso High School, and Dornoch Academy.
Interact and the Duke of Edinburgh’s Award

Many of the activities the youngsters in Interact are involved in will count towards any level of Duke of Edinburgh Award they are pursuing.  RIBI is now an Approved Activity Provider (AAP).  This is useful for promoting Interact with schools.
Rotarians must record how many people are doing the award and at what level e.g. gold, silver or bronze.  This information is needed every quarter and is very important to ensure Rotary retains the AAP status.

End Polio Now materials

Materials for schools to publicise the End Polio Now campaign are available HERE 

Young Musician

Reminder that clubs wishing to have a youngster in the Young Musician District final should send a notification of interest to Sheena MacGillivray at by 16th December.

Youth Speaks

Reminder that clubs wishing to have a team in the Youth Speaks District final should send a notification of interest to Tim Baker at by 16th December.

Technology Tournament

The technology task is now avaible and anyone wishing to use this should contact Sheena MacGillilivray at

RYLA and Youth Exchange

The period after the October holidays is a good time to start promoting RYLA and the Youth Exchange opportunities.  The following links will provide you with the inromation you need to do this.

Youth Exchange  
PUBLIC IMAGE                                                                                   Cath Chorley
Where do you get images for your club website? 
Contrary to popular belief, images you find in a Google search or elsewhere on the internet aren't copyright free. 
Downloading photographs or clipart from Google searches or other sites could mean your club is breaching copyright. This includes newspaper and community websites. One not for profit organisation faced a bill from Getty for £8,000 for the use of a single image on their website (later negotiated down to a mere £1,500.)
Even if you have a licence to use an image in print you may not have permission to use it online (and vice-versa). Note also that uploading other people's presentations, documents or leaflets which include images onto your website may also be a breach of copyright. 
To avoid this, you should: 
- Use images that you have taken yourself (or taken by others that you have permission, in writing, to use). This is usually the best approach and makes your site more local and relevant. 
- Use an image from Rotary International's library in My Rotary.
-  Use images which are explicitly "Labelled for Reuse" on Google (you can find them in Google image search under the "Tools" menu). Note, however, that many of these images can only be used with attribution - you must mention the copyright holder and the licencing terms in the text of page on which you use the image)
- Use a site like which includes images that can be used without a licence. 
- Buy an image from a site like Shutterstock, although this can be expensive. 
Don't upload anything to your site if you're unsure whether you have the right to distribute it. 
If you currently have images on your site that don't comply, you should remove them.
If you have a query, please contact David Sim at
David Sim, Webmentor Team.
Iain Jamieson
District Community & Vocational Awards

Community Service Award

From the 5 nominations but many congratulations to  Rotary Club of Buckhaven & Methil on winning the award.  The Levenmouth Children’s Clothing Bank is an outstanding project.

The Rotary Club of Inverurie must also be congratulated for their very significant effort, over many years, to help develop the Pitscurry Project, a Garden Café in rural Aberdeenshire. 

Vocational Service Award

Many congratulations to the Rotary Club of Claverhouse on winning the award and for their commitment to developing a new Sensory Garden: Alzheimer’s Scotland Day Centre in Dundee.
‘Plant a Tree’ Challenge - Tree Offer

The Woodland Trust is offering 45 trees for £60. This offer includes stakes and protective sleeves for each tree and is excellent value for money - the normal price being £150.  Trees will be offered on a first come first served basis.
To obtain the trees
CLICK HERE To find out more VISIT

RIBI Community Service Cup

The RIBI Home Committee are now looking for nominations for the RIBI Community Service Cup.  For details VISIT

RIBI Champion of Change Awards

Rotary International in Great Britain and Ireland is looking to recognise 12 unsung heroes from within our membership.
This is a fantastic opportunity for you and your team to recognise ordinary Rotarians doing extraordinary things at home and abroad and who you feel go above and beyond the call of “Service above Self”. 
The Community Champions Awards will again be included within the Champions of Change as we seek to simultaneously recognise eight outstanding non-Rotarian volunteers from within our communities.
For further information, guidelines and nomination forms

The Home Committee – Newsletter

The Home Committee publishes a monthly newsletter which can be found on the district website. CLICK HERE for the latest newsletters (from May to September).

Vocational Service

  CLICK HERE to view just a few activities you can undertake throughout the year to continue making a difference:

For a wide range of information, go to My Rotary at:

The information previously published came from specialist /restricted RI websites and information feeds. Some of the RI feeds that you could register to receive are:
  • Rotary Voices
  • Rotary Weekly
  • End Polio Now Newsletter 
  • Leadership & Development
  • Youth Exchange
  • Young Leader Action
  • Rotary Global Awards

In addition there is a good non-Rotary site:
  • Global Polio Eradication Initiative
About this Digest
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