Adding a page
If you need to create a new page, you will already have an idea of what type of page it's going to be - a 'weekly meeting' an 'event' a 'general page' or a 'charter celebration'.
In order to add a page, first choose the correct page type from the 'public pages' menu: 'weekly meetings' or 'what we do pages' etc. Once on the appropriate page type, you can then create new pages of that type.
The layout for each page type is similar, though different functions are available for different page types. For example, if you go to the meetings page, there is the option on the left-hand menu to 'add one meeting', 'add several meetings' or add 'multiple recurring weekly & council meetings', whereas on the 'what we do' pages, there is the option to 'add a new MAIN page' - but the layout of the rest of the page is similar.
Weekly meetings are shown in the 'meetings' list, but also on the home page (in two areas, last week's meeting and 'in the next 30 days', as appropriate). The current week's meeting is also displayed in the members area of other clubs in your district - so if a member can't make your club night, he/she can see what' on elsewhwere and attend a different club if they wish. You can add meetings individually or many simultneously (using 2 different methods, depending on the type of recurrence)
'Events' - this is anything with a date that isn't a weekly meeting! So club council meetings are 'events' NOT weekly meetings! You have the option to choose if you wish to display the event on the district site (if they are using the template). If you choose this, it will show on the district home page for 30 days prior to the event and on the general 'events' pages permanently - thus creating some extra points of interest for your event. NB only 'events' (and charter celebrations, but in a different place) are shown on the district website. The district web administrator can remove your event from the district website if it is of no interest to the general public or other Rotarians - e.g. a club council meeting.
'Charter Celebrations' - these are shown in a different area of the district site and also in the members area of different clubs. Some districts have a strong tradition of celebrating the granting of the charter (the club's 'birthday') others don't.
''general' club page' - any page for the website that doesn't fit into one of the types above! These pages will form the 'what we do' menu structure of your site. You can associate a main 'what we do' page with a committee, and grant one or more members of that committee access to edit the main page and any pages below it.
If you are associating pages with a committee, it is more 'user friendly;' to visitors to give the public pages meaningful names rather than the committee names; for example, 'opportunities for young people' is more meaningful to the general public than 'Youth Services'. 'What we do around the world' might be a more meaningful title than 'international committee'.
The 'brief details' field is important; not only is it used to provide information about the page on 'list' pages (future events, weekly meetings etc) it is also used as 'tooltip' text in menus - when the mouse hovers over the menu item, this text is displayed. This is a help in getting your pages indexed by the search engines, so make sure your brief details are worthwhile.
(There is an article in the members area about how to make your pages search engine friendly)
You can choose to upload a 'main picture' - or you can wait and do this on updating the page. This is displayed in a variety of places and helps make you pages more attractive. Obviously, some page (e.g. club council meetings!) don't need a picture! The 'Alt Text' field is to give a description of the picture, which is helpful for partially sighted or blind visitors using a screen reader; it is also helpful for search engine rankings!
You can get feedback about the page in 2 different ways. You can choose either (or both, or none);
- select a member from the 'contact member' drop-down list, which only shows members with an email address). A form is displayed on the page and emails are sent to the member NB - the email address is not disclosed.
- tick the 'allow comments' = 'yes' button. A comments form will be displayed on the page. Visitors to the site can then add a comment which once approved by the club administrator is then displayed, with other comments, on the page
The HTML Editor
The large area is for the body of the page where you can copy/paste information from another cource (Word etc), upload files and pictures. See the tutorials about 'using the Editor' and adding pictures/files
Below the main contents area, you can choose if you wish to make this page 'sticky' so it is highlighted on the main page.
As with the rest of the template, you can update and change things easily - so don't worry about trying to do eveything in one go.
Once a page is added, when you go to update the page, you can add a slideshow to it, or if it's a members only page, include a form that members can complete.