Rotary Club of Uppingham - Alphabetical Guide to Rotary

Rotary Guide

The Uppingham Banner

An alphabetical guide to the Rotary

Club of Uppingham 




Our grateful thanks to The Rotary Clubs of Crewe, Nantwich Weaver and St Neots from where the idea of this booklet came.


ROTARY is a world-wide organisation which harnesses the energy, talents and experience of around 1.2 million professional and business people in the service of others.  It started when Paul P Harris (1868-1947), a man born in Racine, Wisconsin, but brought up in Vermont, now practicing law in Chicago and at something of that loose end which can so easily afflict country people alone in a big city, asked himself “why not in big Chicago have a fellowship composed of just one man from each of many different occupations, without restriction as to their politics or religion, with broad tolerance of each other’s opinions? In such a fellowship could there not be mutual helpfulness?’ He invited Silvester Schiele, Hiram Shorey and Gus Loehr, three similarly discontented businessmen from the country, to lunch.  They met on 23 February 1905 and talked about how they might recreate the mutual co-operation and informal fellowship of village life. The group decided to meet regularly thereafter ‘rotating’ between each other’s offices. At the third meeting, the name Rotary was adopted.

Today, Rotary embraces over 30,000 clubs in 163 countries. Among them, the Rotary Club of Uppingham, (in this publication, Uppingham or RC Uppingham for short) which received its charter in 2006.  Like all Rotary clubs, Uppingham has a high degree of autonomy while operating within the constitution and by-laws of Rotary International (RI) and Rotary International in Great Britain and Ireland (Rotary GB&I). Rotary is subdivided into Districts and Uppingham is in District 1070.


The Purpose of this pamphlet is to provide a background to Rotary and Uppingham practices and procedures and to define some of the terms that crop up in Rotary conversation. Topics are covered alphabetically. A word printed in bold is the subject of an entry.


Address -  modes of, Among Rotarians. It is customary to address each other by first name even when ostensibly strangers. Only where local culture dictates otherwise, is there an exception


Ambassadorial scholarships.  A Rotary Foundation programme which finances a period of study for a young person in an overseas country. A scholar will normally have a Rotarian counsellor and sometimes live as a guest of a Rotarian family. He or she will also undertake speaking engagements at Rotary club meetings in both the country visited and on their return home.


Annual General Meeting (AGM).   Must be held between 1st April and 31st May. The President and Lead Persons report on their year’s work, the following year’s budget is presented and council members, honorary members, trustees and auditors for the forthcoming year are elected.


Apologies.   An essential courtesy which ensures that the club does not pay for a wasted meal. Where possible non- attendance at Monday meetings should be notified in advance on the attendance sheet.   Normal cancellations should be with the assistant secretary as early as possible on the preceding Sunday.  In the event of an unavoidable emergency on Monday the member must telephone the Falcon and let the staff there know by 12 noon.   Failure to do this will almost certainly result in a charge being made to the club and subsequently to the member. They should also, where possible, leave a message for the assistant secretary before the meeting.

Areas of Focus Rotary has set 5 areas of focus for the provision of Global and District grant assistance for Club projects, they are:

·         Promoting peace

·         Fighting disease

·         Providing clean water

·         Saving mothers and children

·         Supporting education

·         Growing local economies


Assembly, Club  Club Annual meeting at which the President Elect as the incoming president and the appointed Lead Persons present their programmes for the forthcoming Rotary year. It is a meeting within a meeting chaired by the President Elect and attended by a senior district officer who will not only proffer sage comment but also report back to the District Governor Elect (DGE). Can only follow the District Assembly and therefore comes in May or June.

Assembly, District.   Annual meeting of all District club officers, committee chairmen and other club members. Part of the process of training and the annual handing down of information from RI and Rotary GB&I to individual club assemblies, takes place on a Saturday morning in May at Loughborough University—the only venue in the District at present capable of handling the numbers involved.


Assembly, International   Annual meeting which usually precedes the RI Convention. Here RI officers and DGEs and others plan the work of RI for the coming year. They may also receive some education and training.


Assembly, Rotary GB&I   Second stage of the RI­-Rotary GB&I-district-club cascade of information for the coming Rotary year. Held in late March or early April. Attendance is by invitation only and is usually restricted to District Officers.


Assistant Governor (AG)  District 1070 has seven of these elected officers; each AG keeps a fatherly eye on a group of clubs in a designated area on behalf of the DG. Uppingham is in Area C of District 1070.


Associate Membership.  Introduced in 2014, this is a scheme whereby persons may become associate members rather than ’Full’ members if they are unable to commit to regular weekly meetings, paying a reduced subscription but not having all the privileges of ‘Full Membership’ though it is expected that in time they will progress to it. Associate Members have no voting rights.  Uppingham has not, as yet, opted to admit Associate Members.


Attendance.   Regular attendance is the basis of Rotary fellowship.  Those who cannot attend their own club in a particular week are encouraged to visit another to ‘make up’ for their absence and so maintain their attendance record and contribute to wider Rotary fellowship in the process. Attendance at certain Rotary functions also counts: Charter evenings, district councils, conventions, conferences and club events and project work are examples.  Attendance is a complicated question and readers are directed to the Club Constitution Article 9 and 12 for the definitive answer. (50% RI norm)


Away Visits     Better known in the Uppingham Club as Scatter Visits. These are sometimes part of our annual programme when a month contains five Mondays. Membership of Uppingham means that you are welcome at every one of the 30,000+ Rotary clubs throughout the world. Indeed, to be able to visit another club is one of the great rewards of Rotary. It is customary to convey our President’s greetings to the club you visit. If you are treading a

new path, you may also exchange banners.  Establish your bonafides by

wearing your Rotary badge (and name badge if you have it). Uppingham will look forward to hearing a brief report when you return. There is a slot in the weekly agenda for the purpose.


Badge, Name   A great help when a number of visitors are expected or when visiting another club i.e. whenever you are likely to commune with anyone who does not know you.


Badge, Rotary   The ideal is to wear it all the time. It is amazing how many conversations start as a result. Lapel badges come in 12mm and 15mm sizes in pin, clutch or screw fixings. There is also a 7mm dress badge for dinner jackets. The secretary can supply additional badges on request and on repayment. In addition, you may well see a past-president’s badge which has a faux-diamond centre and sometimes the special badge (bronze or gold coloured) of the Paul Harris Fellow..


Banners   The exchange of banners is a Rotary tradition. Like heraldry, a banner is often a visual representation of an aspect of a club or its name, its history or the area it represents. The exchange between visitor and host gives expression to Rotary fellowship. Uppingham now has an extensive collection of banners given either by visitors or brought back by members who have visited other clubs. See the back page of this booklet.


Business Account  The Club’s own monies (as opposed to charity monies) are held in a Business Account with CAF Bank Ltd (40-52-40 ac xxxxxx73); all expenditure from the account by cheque or electronic transfer requires dual authorization;    


Business/Council Meeting Held once per month as a combined meeting.  Council meetings are a requirement under the Club’s by-laws and constitution but due to the relatively small size of the Club it has been decided to hold the required Council meeting in conjunction with the monthly Business meeting.


By-laws  Club By-laws are published on the Rotary GB&I web-site GB&I_Constitutional_documents_.pdf

and may not be changed; they govern the operation of the Club


Calendar The Rotary year runs from1 July to 30 June, At the end of June it is all change throughout the world and the annual cycle begins anew. Part of the cycle are recurring themes related to specific months:

·         July                Literacy

·         August           Membership development

·         September     Youth activities (New Generations)

·         October          Vocational services

·         November      Rotary Foundation & World Interact Week

·         December       Family Month

·         January          Rotary awareness

·         February         World understanding

           March             World Rotaract

·         April                Magazine Month

·         June               Rotary Fellowships Month


Charity Account      The entirely separate club account in which money raised for charitable purposes is held. In common with the Business Account, the Charity Account is held at CAF Bank Ltd (40-52-40 ac xxxxxx72); dual authority is required for all withdrawals and payments.

Disbursements are in the hands of the club Council after consultation within the Club. The President will often announce that he/she intends to support a particular charity for the Year.


Charitable Trust  The Rotary Club of Uppingham Charitable Trust administers the Club’s charitable endeavours; 4 Trustees are responsible for administering the Trust.  The Trust is registered with the Charity Commission reg no 1153799 and with HMRC for the purpose of reclaiming tax paid through the medium of Gift Aid.


Charter  A formal document issued by the RI President in the United States to mark the formation of a new Rotary club.!


Charter Night  Uppingham holds an annual Charter Night in June to celebrate the Club’s birthday, unlike many Clubs, but very much in accordance with our informal focus, the night is usually an informal barbecue format party.   Many Clubs make their Charter Night a major formal occasion with “black tie” required.


Citation, President’s      An award made annually (in the name of the President of RI) to any Rotary Club, meeting specified objectives and criteria in their programmes over the past Rotary year.


Classification  Constitutionally, every Rotarian represents within the club his or her own particular calling or profession. Theoretically no other person representing the same profession could join until recently when pressures on recruitment led the Council on Legislation 2001 to simplify the whole thing and decreed that up to 10% of a club’s members could occupy the same classification.  


Committees see Lead Persons .


Conference,  District      Every District in Rotary has one every year. The District 1070 conference is in late September or early October.  It brings together hundreds of Rotarians and wives, husbands or companions for an always enjoyable mix of business (rules require every conference to allocate at least nine hours to Rotary affairs) and pleasure. It is the DG’s event and he will invariably make every effort to invite one or two distinguished speakers. Representatives of the Presidents of RI and Rotary GB&I also contribute.


Typical format for the weekend:

·         Friday: evening social event (lounge suit), often laid on by the host resort

·         Saturday: morning two business sessions; afternoon free; evening social event (formal dress)

·         Sunday: morning religious service, business session.


Conference registration forms and the required fee must usually be submitted some time during the preceding June or July.  The number of members attending the conference is one of the factors taken into account for a President’s Citation.


Conference,  Rotary GB&I      The national event held each year in April. District conference RI officers are elected.  Uppingham is entitled to send two voting delegates.


Constitution, Club  The Club Constitution is a standard document throughout Rotary; it is published on the Rotary GB&I web-site GB&I_Constitutional_documents_.pdf

 and may not be changed; it governs the operation of the Club


Convention,  RI      The annual International Conference takes place anywhere in the world in May or June, with 20-30,000 participants, but not in the same country for more than two consecutive years. Each club is entitled to send one voting delegate, plus one for 13-27 members and another for 28-62 members. But as many as care to go are welcome.The first Rotary convention was held in Chicago in 1910.


Council,  Club   The group which manages a Rotary club and its members; the Uppingham Council consists of the 5 Club Officers and 4 ordinary members elected at the Club AGM who may serve for up to 3yrs.  The Council meeting is normally held concurrently with the Club monthly Business meeting but a special meeting may be called by the President when required.


A Club member may appeal a decision of the Club to a Council meeting provided he/she gives appropriate notice in accordance with the Rotary Club Constitution.


Council,  District     The district parliament. A 4 monthly evening gathering at which district officers report and business matters are dealt with. There is usually some sort of presentation on a topic of interest. Members may attend but only our nominated members (President and Secretary) have the club votes. The President Elect and Treasurer are usually the voting deputies.


Council on Legislation  (COL)  The triennial international gathering which discusses and decides on Rotary rules and practice.  Each district worldwide is represented by a past DG.


District     Every Rotary club in the world lies within one of 528 districts. Some are geographically extensive and cover tracts of ocean and perhaps several countries. Our District 1070 is one of 29 in Rotary GB&I    Most districts around the world represent the second layer of the RI hierarchy but like all British Isles districts, 1070 has Rotary GB&I interposed. The various district functions which generally mimic what goes on in an individual club come under the direction of a District Officer.

All Rotarians are encouraged to offer themselves for service at district level. Their contributions are always greatly appreciated.


District Governor (DG) The highest post in the district carrying responsibility to the RI board for its supervision. The office is held for one year (and could be renewed for a maximum of a further two years) but preparation takes rather longer. Apart from the frequent route through Assistant Governor (three years during which election to District Governor Nominee (DGNE) takes place) and District Governor Elect (DGE, one year), there is always a background of substantial club and district service. Also part of the preparation is a February week in Anaheim, California, where the world’s DGE’s gather to meet the next RI President and discuss the programme for the year ahead. Apart from presiding over district affairs, he or she will visit every club or local club grouping at least once, giving modest homilies the while, and also is expected to speak at many club charter events.


District Governor Elect (DGE)     Next year’s DG formally elected to that post at the RI Convention. He or she will have been a District Officer and, for 12 months, the District Governor Nominee,


District Grant  Awarded by Foundation through the District Foundation committee to a Club project which satisfies one or more of the criteria for areas of focus. To qualify for a grant the Club must have met its annual giving target and have 2 members qualified in the Rotary New Grants Model (normally the President and Foundation Lead).  Training is given at District Assembly


Dress code   Uppingham has a casual dress code apart from occasional formal events.  Many clubs require jacket and tie.


End Polio Now  Is the Rotary campaign to eradicate polio from the world; it has been running since 1986 and in that time Rotarians around the world have contributed $1.2 billion dollars to the campaign.  Rotary is the major non-governmental sponsor of the campaign along with UNICEF, the WHO, the US Centre for Disease Control and governments around the world.  When the campaign began there were 350,000 cases of polio annually – in 2014 there were only 350 and over 300 of these were in Pakistan and Afghanistan.  Polio is now endemic in only 3 countries – the 2 just mentioned and Nigeria. Uppingham has supported the campaign since our charter and has contributed over £4500.


Every Rotarian Every Year (EREY) is the Foundation scheme to encourage individual donations of $100 from every Rotarian every year. EREY is internationally popular.   Uppingham meets this donation requirement from general fundraising and thus does not participate in EREY.


Examination of Accounts Our accounts are examined annually by either one (if professionally qualified) or 2 Rotarians and certified as such to both the Club General Meeting and District Treasurer.


Extension   The word used to describe the formation of new Rotary clubs. The District has an Extension Officer and an associated committee charged with the task of identifying extension opportunities. Any Club can propose the formation of a new Club.


Facebook Uppingham maintains a Facebook page which contains quick notes about events and projects and also early available event photos.


Family of Rotary    A Club Officer is responsible for the ‘Pastoral care’ of members. This is the ‘first contact’ for any Club Member being aware of problems relating to the health / welfare of any other Club Member, e.g. sickness/hospitalisation/death etc, who then checks the information and circulates the membership himself, thus reducing the burden on the over-worked Secretary.


Fellowships    There are several world-wide fellowships which bring together Rotarians who share a common enthusiasm. Among them are:

·         Rotarians of Amateur Radio

·         International Caravanning Fellowship of Rotarians

·         International Computer Users Fellowship of Rotarians

·         International Curling Fellowship of Rotarians

·         International Fellowship of Cricketing Rotarians

·         International Fellowship of Cycling Rotarians

·         International Esperanto Fellowship of Rotarians

·         International Genealogy and Heraldry Fellowship of Rotarians

·         International Golfing Fellowship of Rotarians

·         IFR Home Exchange

·         Medicine./Health Vocational Fellowship

·         International Fellowship of Motorcycling Rotarians

·         International Fellowship of Rotarian Musicians

·         The Rotary Retro Automobile Fellowship of Rotarians

·         International Fellowship of Scouting  Rotarians

·         Rotary on Stamps

·         International Yachting Fellowship of Rotarians

Contact details may be found in the current RI Directory and the annual Rotary GB&I Who’s Who When and Where directory.


Foundation    The Rotary movement’s own charity. It dates back to 1917 and the vision of Art Klumph, president of the then International Association of Rotary Clubs, predecessor of Rotary International. It got a fillip in 1947 when Paul Harris died and much was contributed to Foundation in his memory. Today Foundation finances many Rotary programmes including Ambassadorial scholarships, VTT (Group Study Exchange), and Global and District grants.


Because UK residents cannot covenant gifts direct to the RI Foundation (which is governed by US tax laws), Rotary Foundation UK has been set up to qualify for Inland Revenue reimbursement under Gift Aid.


Rotarians are also encouraged to name the charity’s Permanent fund as a beneficiary in their wills. Tell Foundation in writing that you have done so and you become a Benefactor. Within Uppingham we undertake to fund our individual donation obligation ($100 pa) through our fundraising activities; this undertaking is recognised in Club Standing Orders. The sum credited to Uppingham usually enables us to award a Paul Harris Fellowship every year if we wish to.


Founder members Those who started off the Rotary Club of Uppingham in 2006.   


Four Way Test   Because of who they are and because they openly subscribe to Rotary ideals, Rotarians can be in the public spotlight. Hence the Rotary four-way test to enable each Rotarian to measure up to lofty

public perceptions as well as clause 2 of The Objects of Rotary:


1.     Is it the TRUTH?

2.     Is it FAIR to all concerned?


4.     Will it be BENEFICIAL to all concerned?


In many overseas clubs the 4 way test is recited, almost as an act of faith, at each club meeting.


Fund Raising    Not the ‘be all and end all’ of Rotary life — the notion of ‘service’  has higher priority - but nevertheless essential if we are going to do some of the many things we want to do. At Uppingham we have settled to down to a fairly regular cycle of events:


·         Aug – Flower Show

·         Nov – Musical entertainment evening and dinner

·         March – Eyebrook Walk

·         April – President’s Night

·         May – Market Place Stall

·         Alternate Sep – Classic Cars


New ideas for raising money are always welcome.  These events also serve to project the Club in the public eye and are thus a valuable recruiting tool.

Uppingham’s decision to fund  EREY obligations from General fundraising makes it essential that all members pay a full part in our fund-raising activities within their capabilities, skills and knowledge.


Gift Aid  A welcome gift to our charity funds from the Chancellor who allows us to reclaim 20% tax on all charitable donations in cash or kind made by UK tax payers; a recent further relaxation allows us to reclaim tax on cash donations of less than £20 received during collections  etc without rendering a donation certificate.  GiftAid has become a substantial contributor to our charitable funds.


Global and Packaged Grants  Provide support for major charitable projects

(min value $30,000) which meet Rotary’s areas of focus.  A Global Grant can triple the individual clubs project funds.   At Uppingham we have participated in one Global Grant project when we partnered with other District 1070 clubs in providing a fleet of motorbike ambulances for Mbale, Uganda.


Group Study Exchange (GSE)   - See VTT


Handover   At the end of June or the beginning of July, Rotary worldwide is passing on the batons of DGship and presidency. Gongs are exchanged, thanks expressed and inspirational speeches spoke. Pictures of 30,000 handshakes descend on local editors’ desks.


Host    An essential club function in which we all participate as and when appropriate. The host should arrive by no later than 7.15, greet and host the speaker when he/she arrives, introduce him or her when it is time for the presentation and propose the vote of thanks at its conclusion


Inaugural Meeting   The meeting, usually marked by a dinner to which all clubs in the district send representatives, which precedes the presentation of a Charter to a new club, Uppingham’s was in June 2006. Membership numbers at the inaugural meeting must be stable and in the region of 25; all must be committed to joining and none can leave without disturbing the delicate Charter processes. Those concerned will be founder members of the new club,


Induction     The ceremonial induction of a new member is done by the President incanting one of several prescribed forms of words. The new member will be presented with a Rotary badge, name badge and, hopefully, a copy of this book.


Inner Wheel   The autonomous organisation which has its origins in a club formed of Rotarian wives in January 1924. The Association of Inner Wheel Clubs in Great Britain and Ireland came in 1934. Uppingham, as a fully equal and diverse club does not have or need an Inner Wheel Club.


Interact   An organisation set up by Rotary in 1962 for youngsters of 14-15 years old. The name is a contraction of international action. There is no Interact club in our area. It was the success of Interact that led to the formation of Rotaract.


Lead Persons   Due to its modest size Uppingham appoints Lead Persons to pursue its projects and service commitments rather than work through the normal Rotary service committee structure; Lead Persons are appointed for:


·         Community and Vocational Service


·         International Service - to meet overseas needs and foster international goodwill and understanding.


·         Youth Services which covers such functions as Youth Speaks, Young Writer, Young Chef and Young Musician


In addition, the club has various members who are given roles to concentrate on particular areas of Rotary e.g. Family,  Foundation, Communications and PR as well as for each major Club event.


Leave Of Absence     A way which allows someone anticipating extended absence to remain a member of the chub in spite of his or her inability to meet attendance requirements. Members requiring leave of absence should apply to the council (via the President or Secretary) in writing. Leave of Absence will normally be granted automatically to any member who signs out on the Club attendance register for business or personal reasons. Leave of absence is a condition of eligibility for a proxy vote at the club SGM in December in cases where a member is unavoidably absent though illness or business.


Logo The Uppingham logotype (see front cover) was designed to be used to identify all forms of club communications from stationery to sweaters. The town badge is used by kind permission of the Town Council.


Make-Ups   What you may do if you can’t attend an Uppingham meeting. Visiting another Rotary club during the fourteen day period before or after the relevant meeting will keep your attendance record intact. Don’t forget to convey the President’s greetings to your hosts, exchange banners if appropriate and be prepared to give a brief report when you return.


Meetings  Like almost all Rotary clubs Uppingham meets weekly. Rotary clubs have traditionally met at lunchtimes but the change in work patterns has led to the trend towards evening,  ‘twilight’ (early evening) and breakfast time meetings (a practice not uncommon abroad). Some lunchtime clubs have regular evening meetings during the month as well.


Members  People become Rotarians by invitation and for many different reasons. Sometimes meetings are set aside with a view to inviting potential

members but every Rotarian is encouraged to have possible recruitment in mind whenever going about their daily work and play.  Ideally, one or more potential members will he invited to an Open Meeting where the aims of 

Rotary are explained. Potential members can also be invited to a few regular meetings so that they can become acquainted with Uppingham and its members, and vice versa. If they are interested in joining, they complete an application form which once signed by a sponsoring Rotarian, is brought to Club Council. All being well, a classification is allocated and the name is circulated by the Secretary to club members for acceptance. Any objection must be registered in writing within ten days and objectors must be prepared to state their reason to the council. In practice, some informal soundings will usually reveal any potential objections before an application reaches an advanced stage.


Who might be a potential member?, Any man or woman in a professional, managerial or executive capacity who wants to put back something into society whilst enjoying fellowship and good company. They must be over  twenty-one years of age and enjoy a reputation for high ethical standards in their business or profession.  Rotary is also open to those who have retired.


Members,  Honorary. Honorary membership is the highest distinction that a club may bestow and should be conferred only in exceptional cases, on persons who have rendered some distinguished service compatible with Rotary ideals; it may not be conferred upon an active member by the members of one’s own club.


Honorary members are exempt from paying admission fees and dues, have no vote, and are not eligible to hold any office in the club.  Such members do not hold classifications but are entitled to attend all meetings and enjoy all the other privileges of the club.  No honorary member of a club is entitled to any rights or privileges in any other club, except for the right to visit other clubs without being the guest of a Rotarian.  Individuals may hold honorary membership in more than one club .


Prospective honorary members should be proposed, seconded and have received the full support of all club members before they are approached regarding their acceptance


Mentors    Each new member is allocated a Mentor whose responsibility is to ensure that the new member is introduced to and involved in all of the activities of the Club. This is usually the Proposer of the new Member.


Motto  Service above self     It says it all.


Object of Rotary, The


1.     The development of acquaintance as an opportunity for service,

2.     High ethical standards in business and professions; the recognition of the worthiness of all useful occupations, and the dignifying of each Rotarian of their occupation as an opportunity to Serve society.

3.     The application of the ideal of service by each Rotarian to their personal, business and community life.

4.     The advancement of international understanding, goodwill and peace through a world fellowship of business and professional persons united in the ideal of service.


Officers, Club   The President, Immediate Past-president. President-elect, Secretary and Treasurer are the club officers. They are elected at a Special General Meeting (SGM) held in December. Secretaries and Treasurers may serve for up to five consecutive years.


Open Meeting    A specially arranged meeting, where Rotary is explained to one or more potential members.


Paul Harris Fellow (PHF)    At its least exalted, a Paul Hauls Fellowship is a fund raising device which can he secured simply by donating $1000 or its equivalent to Rotary Foundation – a good example of cheque book Rotarianism.  In many countries Rotarians buy their own PHFs, often having saved regularly through their club to do so.  In this country, and certainly in Uppingham, a PHF is bought by the club, using points accrued as the result of Foundation donations, and bestowed as an honour.  The recipient, who is entitled to wear a special badge and a gong with a blue and gold ribbon, may or may not be a Rotarian but he or she will certainly have done something in accordance with Rotary ideals that is worthy of recognition.


PETS      An acronym for President Elect Training Seminar. All President Elects in the district are invited, indeed expected, to attend the annual PETS which usually takes place on a Saturday morning in March or April. Here they will have the opportunity to meet their colleagues and their future DG, and prepare for office by talking about such things as recruitment, the club assembly and the induction of new members. Hopes and aspirations and programmes for the Rotary year ahead as well as matters of common concern are also likely to be discussed.


President     A club’s number one. The President serves for one Rotary year although it is not unknown for some to serve a second consecutive term; a second term after an interval is much more frequently encountered. The President presides over the club, its council and its affairs, and will also

represent the club outside. He or she therefore has a full but necessarily brief opportunity to stamp his or her personality on it.


In some clubs, members become Presidents on a Buggin’s turn principle dictated by the order in which they joined. This approach often produces some reluctant heroes.  Uppingham elects its President, initially as President-elect, at the SGM in December 18 months before he/she takes office.  


Past President (PP)  One who has served previously, or, the last President is known as the Immediate Past President (IPP) and would respectfully be addressed as such.


President Elect Next year’s President who will deputise for the President as required. Sometimes referred to as the first vice-president in other clubs.


President’s Night is perhaps our main social evening of the year organized by the Club President, normally at the Falcon Hotel, with a dinner, speaker or other entertainment; it is also one of our major fund-raising opportunities of the year.


President Nominee Elect (PNE)  known in some clubs as Junior Vice-President (an obsolete term) elected in Dec to become President in 2 yrs.


Publications    There are many but those most frequently encountered or needed are:


·         RI Directory,  A list of the world’s Rotary clubs and all the details you need if looking for one to visit when going abroad. The Secretary is its guardian.

·         Rotary GB&I Who's Who When and Where directory. The secretary has this as well.

·         Rotary Today  The bi-monthly Rotary GB&I magazine. We pay for it in our subscription.

·         The district magazine published quarterly is given to members.

·         Club Directory/card of members. Updated annually for the new Rotary year.


Raffle  Within Uppingham we normally hold a weekly raffle.  All proceeds go into the club’s general account and may be transferred to the Club Charity account if not required for Business purposes


Regalia Things like bells are used in the conduct of meetings. More importantly are the ‘Chain of Office’ necklaces and ‘gongs’ which enable club

officers the world over to be identified, worn with pride, displaying that they are “in charge” of regular club meetings and as identification when attending other  important functions such as Charter Dinners.

·         President Royal blue and gold ,

·          President Elect Gold,

·         Secretary Silver and Royal blue,

·         Treasurer Dark crimson.

District officials are also be-ribboned:

·         District Governor Light blue

·         District Governor Elect Light blue, gold

·         Assistant Governor Light blue and gold

·         Secretary Royal blue and silver

·         Treasurer Gold and silver

·         Committee chairman Royal blue

·         Past-District Governor Light and Royal blue


Rotaract    An organisation set up by Rotary in 1968 for young people of between 18 and 30 years old. The name is derived from Rotary in action. At present there are no Rotaract Clubs in Rutland.


Rotary International (RI)  The organisation of which every Rotary club is a member. Until 1922 it was the International Association of Rotary Clubs.

The President of RI has reached the top job after many years of service to Rotary. He (there has been no she yet but it can only be a matter of time) is effectively appointed by an RI Nominating Committee (by 31 January) but only after a consultation process in which individual clubs may put names forward (by 31 December). The office is held for one Rotary year. What might put many people off is the need to devise a novel and pithy but not too excruciating slogan to give the year a theme.


RI has a Board of Directors comprising seventeen members:

·         the President,

·         the President Elect,

·         six from North America (USA, Canada, Bermuda and Puerto Rico),

·         one from Rotary GB&I.

·         two from the Mediterranean region (Europe. North Africa, Middle East),

·         two from Asia,

·         two from South America,

·         one from the region described by the Antipodes and South Africa

·         and one additional member from one of these areas as designated by the board.

Each is elected at the RI Convention and serves two years.



Rotary International in Great Britain and Ireland (Rotary GB&I) — and the Channel Islands and the Isle of Man. Our area is anomalous for historical reasons. Since 1914, when the British Association of Rotary Clubs came into being. The Rotary International Association for Great Britain and Ireland succeeded the BARC in 1921 and was renamed Rotary GB&I in 1938, ours has been the only Rotary region to have its own organisation interposed between constituent districts and RI. Within Rotary GB&I there are some 58,000 Rotarians in over 1800 Rotary clubs in 29 districts. It is governed by a General Council which comprises the Rotary GB&I officers and all DGs.


Rotary Young Leadership Award (RYLA) An award and training scheme run on a District basis for aspiring young leaders in commerce or industry; a

candidate must be sponsored by a Rotary club to attend and on conclusion will be awarded a certificate of completion but above all will have enjoyed a very worthwhile weeks training and fellowship.  Uppingham sponsored its first RYLA student in 2014.


Uppingham,  Rotary Club of, Chartered in 2006 meets at the Falcon Hotel, Uppingham every Monday at 7.30pm except on Bank holidays


Special General Meeting (SGM)   Normally held on the first Monday of December (it must be held before 31 December) at which the audited accounts for the previous Rotary year are presented, the incoming President is confirmed, the President Nominee Elect and the other officers for the following year are elected. Nominations for office (proposed, seconded and countersigned by the candidate to signify consent) need to be submitted to the secretary in writing by no later than seven days beforehand.


Standing orders Detail the club procedures, rules and regulations which are particular to the RC Uppingham; they can be found on the Club website


Subscription   In common with many other clubs, Uppingham members pay for  their meals on arrival. An annual subscription is levied, currently £110 pa per member, payable by 30 Jun each year which covers our:

·         dues to Rotary GB&I (including a contribution to RI)

·         dues to District 1070 including the annual Capitation fee   

·         and our own club running expenses


Tabards    The club has a number of bright yellow tabards available for outdoor duties; all sport the Rotary logo and act as a valuable recruiting as well as identification tool.



Transfers   Any Rotarian moving to a new area or wishing to change from, say, a lunchtime to an evening club may be proposed for membership of another club by his present Club secretary. There must be exceptional circumstances why a Club would not accept a member who wished to transfer. It always makes sense for the aspirant member to attend two or three meetings of the new club before pursuing an application to join. Once formalities are completed, no induction ceremony is necessary.


Trustees The Club elects/confirms 4 trustees of the Charitable Trust each year at the AGM; the Trustees have the responsibility of ensuring that the club complies with all relevant charity law as required by the Charity Commission.  The Trustees are the signatories to the Club’s bank accounts


VTT - Vocational Training Team A vocational training team (VTT) is a group of professionals who travel to another country either to learn more about their profession or to teach local professionals about a particular field. Under Future Vision, Rotary Foundation district, global, and packaged grants all support VTTs, but each grant type has different requirements.


Youth Exchange Arranges periods abroad for young people. The idea is not to fund holidays but to give suitable youngsters of from 14 years old upwards an opportunity to travel and benefit from time spent in a foreign country staying (usually) at the home of a Rotarian. The stay can be short (two weeks) or as long as a school year. District 1070, which is the level at which the scheme is administered, naturally offers reciprocal arrangements for young people coming from Overseas.


Youth Services covers such competitions as Youth Speaks, Young Chef, Young Writer, Young Musician etc.  Uppingham sponsors teams from local schools in the Youth Speaks competition and members are active in running Young Writer and Musician.  Kids Out also comes under the auspices of Youth Services but Uppingham does not participate in this programme due to lack of demand from the local schools.


Website Uppingham maintains a Club website at which contains details of programmes, projects, past and future events, club rules and regulations, Charitable Trust accounts and reports and the President’s Plan and Report.  Links are available from the Club website to District 1070, Rotary GB&I and RI websites all of which contain invaluable information on Rotary locally, nationally and internationally.  All Rotarians are encouraged to make themselves familiar with these sites.



The Uppingham Banner


Based on a draft by Gordon Johnston of the Rotary Club of St Neots

Edited for the Rotary Club of Uppingham by Hugh Holden and Bill O’Leary January 2015


The Rotary Club of Uppingham


Rotary District 1070, Rotary GB&I and RI

Hugh HoldenContact Hugh Holden about this page:

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'What We Do' Main Pages:

Each subject covers one of our major projects


Club event reports


Documents affecting the running of the club formally adopted by the Club