Rotary Club of Yate & District Privacy Notice

The Rotary Club of Yate and Distrct

Privacy Policy


This document outlines the procedded Yate and District Rotary Club as part of Rotary International in Great Britain and Northern Ireleand will follow to adhere to the General Data Protection Regulations 2018.

The Rotary Club of Yate and District organises an annual Beer and Music Festival.

To keep interested parties informed of future festival dates, bands lined up to perform, ticket availability and offers we send out irregular (usually no ore than 4 or 5 times a year) email communications detailing this information.

Personal Information

The Rotary Club of Yate and District retains email addresses and last names (if provided) of those individuals who have signed-up to receive irregular updates relating to our Beer Festival. This data is used for the sole purpose of passing on information relating to the event.

How we collect information

When individuals subscribe to our distribution list they may chose voluntarily to give us certain information (for example by signing up to the list online or by providing their email to be informed of future beer festivals when applying for tickets by post). This information requires direct action by the individual at the time in order for their details to be added to our distribution list.

At the bottom of every email we send there is the option to opt out of future communications should recipients wish to do so. Recipients of our beer festival email communications have applied consent to the Rotary Club of Yate and District by actively giving us their details when subscribing. In doing so they are allowing active communication from us to send  out information and updates relating to our beer festival.

How long we retain information for

The Rotary Club of Yate and District will not retain information for longer than necessary. We will only hold onto information you provide for as long as the Club continues to run the event. You are entitled to request that any of your data is deleted from out records at any time.


The Rotary Club of Yate and District will not contact any persons for whom we do not have conssent to do so. We understand that you must trust us with your personal information and we are committed to ensuring the security and privacy of yor personal information. You are able to do any of the following:-

  • You can verify the details you have submitted to the Rotary Club of Yate and District by emailing us at .
  • You can contact us to change correct or delete any or all of your personal information. We may retain archived copies of your information as required by law or for legitimate business purposes (including helping to prevent address fraud and spam).
  • You can unsubscribe from receiving any emails from us by clicking the "unsubscribe" link at the bottom of any email we send out. Once you do this you will no longer receive any emails from us.
  • You can request a readable copy of the personal data we hold on you at any time. To do this please contact us at

Use of Personal Information & How the Law Applies

There are times when it ie not practical or feasable for the Rotary Club of Yate and District to obtain or record consent however this information will only be used or processed if there is Legitimate Interest for us to do so and in doing so your interets and rights as an individual are not harmed.

Changes to you data

From time to time The Rotary Club of Yate and District may need to contact those on its beer festival email distribution list to make sure that we have accurate details for you.

Data Sharing

The Rotary Club of Yate and District will not rent swap or sell any personal information to other organisations. Information is only shared with direct connections of the club such as its members.

N.B. Please note we are constantly reviewing how we process and protect data. Therefore changes to our policy may occur at any time. We will endevour to publicise any changes.


Like most websites, we use “cookies” to help us make our site, and the way you use it, better. We do not store any personal data in the cookies that we use.
Cookies mean that a website will remember you. They’re small text files that sites transfer to your computer (or phone or tablet). They make interacting with a website faster and easier – for example by automatically filling your name and address in text fields.

In addition, the type of device you’re using to access our website or apps and the settings on that device may provide us with information about your device, including what type of device it is, what specific device you have, what operating system you’re using, what your device settings are. Your device manufacturer or operating system provider will have more details about what information your device makes available to us.

The type and quantity of information we collect and how we use it depends on why you are providing it. You should be able to control what cookies are placed on your device through your browser settings. Go to to find out more about cookies, including how to see what cookies have been set and how to manage and delete them.

We use Google Analytics to analyse the use of our websites by generating statistical and other information.

Details captured during your visit to our websites will include, but are not limited to, traffic data, location data, weblogs and other communication data and the resources you access. However, all data collected is anonymous and will not identify you as an individual.

Google, not the Association, stores this activity information. You can view Google’s privacy notice here.

To opt out of being tracked by Google Analytics across all websites visit their website here.


Every effort has been made to ensure that the original template pages for this site are W3C compatible.

However, as the content of pages is supplied by the club, such content may not be compatible.