Rotary Club of Doncaster St. George's Privacy Notice

Data Privacy Notice and Policy

Rotary Club of Doncaster St George’s

Rotary Club of Doncaster St George’s Charitable Trust

Rotary Club of Doncaster St George’s Events Limited


Privacy Notice and Policy

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation and the current Data Protection Act (the “GDPR”).

Who are we?

The Rotary Club of Doncaster St George’s and two associated organisations the Rotary Club of Doncaster St George’s Charitable Trust and Rotary Club of Doncaster St George’s (Events) Limited (“the Rotary Organisations”) are the data controllers for data and relevant information retained or processed by those organisations respectively.  This means they individually decide how your personal data is processed by them and for what purposes.

How is your personal data processed?

The Rotary Organisations comply with their obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

Your personal data may be used for the following purposes: –

·         To enable events and activities to be held;

·         To administer membership records;

·         To fundraise for charitable purposes;

·         To manage volunteers;

·         To maintain accounts and records (including the processing of gift aid applications);

·         To inform you of news, events, activities and services run by the Rotary Organisations or by others which we think may interest you

What is the legal basis for processing your personal data?

·         Your explicit consent to the Rotary Organisations using your personal data for the purposes above or as agreed with you.

·         Processing is necessary for carrying out legal obligations or other bases permitted by the law and regulations;

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared between the Rotary Organisations in order to carry out the purposes above. We will only share your data with third parties with your consent.

How long do we keep your personal data

We keep data until we believe you no longer wish to be involved with the purposes above or you tell us you no longer want us to hold it. Specifically, we retain gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

·         The right to request a copy of your personal data which the Club holds about you;

·         The right to request that the Club corrects any personal data if it is found to be inaccurate or out of date;

·         The right to request your personal data is erased where it is no longer necessary for the Rotary Organisations to retain such data;

·         The right to withdraw your consent to the processing at any time;

·         The right to request that the data controller provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), where applicable;

·         The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction be placed on further processing;

·         The right to object to the processing of personal data, (where applicable);

·         The right to lodge a complaint with the Information Commissioners Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice and Policy or your consent, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9.    Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Club Secretary Ken Sykes who can be contacted by email at or by post at 106 Stoops Lane, Doncaster, DN4 7RY

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

Rotary Club of Doncaster St George’s Club

Rotary Club of Doncaster St George’s Charity Trust (Registered charity number 1046140)

Rotary Club of Doncaster St George’s Events Limited (company number 10044934 Registered Office:  33 – 35 Thorne Rd, Doncaster, South Yorkshire, DN1 2HD


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