Club Finances

D1285 Finance Handbook with poss amends

Slides from club treasurer training 3rd August 2023

RIBI Confirmation of Insurance 2023-2024

 Online forms that you may need

• RFUK Contribution form (from Rotary GBI website, you will need to login)  
• Template website donation to Foundation 

Gift Aid Declaration forms 

• Single Declaration
• Multiple Donation Declaration
• Sponsorship form

Insurance

• 2020-21 Rotary Club Guide To Insurance 
  
• Firework Insurance (from Rotary GBI website, you will need to login)
• RYLA Personal Accident Form  (June2017, Rotary GBI, you will need to login)
  
• Risk Assessment Form 

Duties of a Club Treasurer

• Club Treasurer Duties (RI)

There is an extensive set of documentation and useful guidance in the Members area of the Rotary GBI website. You will need to login, go to the For Members area, then Club and District Support, Document Library and  select Treasurer. If you are already logged in to www.rotarygbi.org then follow this link.

District Subscriptions 2023-24

This is in addition to the RotaryGBI subscription.

Proposed District 1285 subscription is usually £20.00 per member, but due to summer camp cancellation, £15 is being proposed.

The district sub usually goes towards

• General Account
• Conference Account
• Sports for the Disabled
• Summer camp

The last two items are recognised Rotary service programmes and can be charged
to a Charity account if the club wishes, that is entirely up to you.

Managing a Club Trust Fund

• Club and Club Trust Information Sheet
• Trustees Handbook for Club Trusts

Information Sheets and Manuals

HMRC, Gift Aid and Gift Aid Small Donations Scheme (GASDS)

• Rotary GBI Gift Aid Information Sheet
• Charity Commission Website
• HMRC website for Gift Aid and GASDS
  

Insurance

• Bartletts Insurance Presentation(PowerPoint Slide Show) 
• 2020-21 Rotary Club Guide To Insurance
  

 Further documentation and help can be found on the Rotary GBI website in the For Members area. Go to www.rotarygbi.org, login and follow the links for Club and District Support in the Compliance, Secretary and Treasurer sections.

Music Licences

PPL PRS Licence

• Santa sleigh events only

• Only applies to the 1,723 Rotary clubs chartered as of 1st July 2019

• Santa sleigh event must be taking place in November and/or December 2019

Rotary clubs should be aware that Rotary in Great Britain and Ireland no longer holds blanket cover for PPL PRS following a merger between the two companies.

Despite Rotary’s efforts to secure an identical umbrella licence to previous years, PPL PRS are not willing to provide such cover at this time.

The only cover currently available relates to Santa Sleigh activities, with the following conditions:

Confirmation of this cover can be found HERE

This is an ongoing licence it covers multiple venues for all Rotary clubs who were active on 1st July 2019 and covers any event with a Santa sleigh.

It is important that all clubs contact PPL PRS to ensure they are covered for any upcoming events which do not meet the above conditions where music is used, and that they have a licence in place.

You can contact PPL PRS by visiting their website or calling 0800 0720 808. Lines are open 8am – 6pm, Monday – Friday.