Club Treasurers Support

Online Forms, Duties, Gift Aid, Insurance, Links etc


Club Finances

Online forms that you may need

Gift Aid Declaration forms 


      Duties of a Club Treasurer

      There is an extensive set of documentation and useful guidance in the Members area of the Rotary GBI website. You will need to login, go to the For Members area, then Club and District Support, Document Library and  select Treasurer. If you are already logged in to then follow this link.

      Subscriptions 2019-20

      Rotary GB&I subscription per member £65

      District 1285 subscription is £24.00 per member, made up as follows:

      • £7.55 per member for the General Account
      • £10 per member for the Conference Account
      • £2 per member for Sports for the Disabled
      • £4.45 per member for Summer camp

      The last two items are recognised Rotary service programmes and can be charged
      to a Charity account if the club wishes, that is entirely up to you.

      Managing a Club Trust Fund

      Information Sheets and Manuals

      HMRC, Gift Aid and Gift Aid Small Donations Scheme (GASDS)


       Further documentation and help can be found on the Rotary GBI website in the For Members area. Go to, login and follow the links for Club and District Support in the Compliance, Secretary and Treasurer sections.

      Music Licences

      PPL PRS Licence

      • Santa sleigh events only
      • Only applies to the 1,723 Rotary clubs chartered as of 1st July 2019
      • Santa sleigh event must be taking place in November and/or December 2019

      Rotary clubs should be aware that Rotary in Great Britain and Ireland no longer holds blanket cover for PPL PRS following a merger between the two companies.

      Despite Rotary’s efforts to secure an identical umbrella licence to previous years, PPL PRS are not willing to provide such cover at this time.

      The only cover currently available relates to Santa Sleigh activities, with the following conditions:

      Confirmation of this cover can be found HERE

      This is an ongoing licence it covers multiple venues for all Rotary clubs who were active on 1st July 2019 and covers any event with a Santa sleigh.

      It is important that all clubs contact PPL PRS to ensure they are covered for any upcoming events which do not meet the above conditions where music is used, and that they have a licence in place.

      You can contact PPL PRS by visiting their website or calling 0800 0720 808. Lines are open 8am – 6pm, Monday – Friday.