Business Meeting - Live

Chestfield Rotary Club

Notes of Business meeting – 28 October 2021

Present:

Andrew B, Andrew M, David Mann, Godfrey, Jean M, Kathy, Lesley, Marian, Nick, Paul, Pete, Robert, Spyros.

Apologies:

David K, Dave C, David B, Elaine, Jackie, Margaret, Myfanwy, Pat, Reggie, Pippa, Sue, Trevor.

Grace was given by Paul.

Birthdays: Pippa sent thanks for her card. Iain’s birthday is this week.

Club business:

Lesley briefed the Club on the current down turn in Club funds, e.g. fewer members attending meetings ( MAA contributions down as a consequence) loss of four members ( therefore reduction in membership income)

There are fixed costs e.g. speaker costs, honoraria, regalia. Almoner’s expenses.

The Board had agreed that all current officers will give up 25% of their remaining Honoraria this year to support the Club.

The Board also propose:

1.       A reduction in Honoraria for future Club Officers, from 2022/2023 as follows:

President - £250

President Elect £100

International Chair - £50

Secretary - £50

Treasurer - £50

These will be paid in 2 equal parts – September and February of each Club Year.

2.       The Club will increase membership fee to £100 per year from 2022/23, i.e. in July 2022 (last increase was 2017)

Items 1 and 2 are proposals and will be voted on at the SGM in November.

Any comments from members on these proposals are welcome and should be sent to Lesley prior to the SGM.

Reports from Committee Chairs:

International: Blean School now on board for W4W

Community: Kathy reported back from District Conference – very good, she was promoting 4 charities, very good speakers (esp Martin Lewis and Andy McConnell), speaker from Rotary against Slavery gave very frightening talk, only 2 cases of polio (Afghanistan, Pakistan).

Invite to Rising Sun AGM in November – Lesley will try and go.

Public Image: Robert had promoted World Polio Day on social media

Canterbury Sunrise lit up St Dunstan’s Church

Health & Safety – Paul had given Pete an update of rules in his Santa role.

Membership – no news yet on District funding to promote membership

No reports from Fundraising, Social, Youth.

SGM – Lesley advised the notice would go out shortly. Godfrey still needs Fundraising Chair. Everyone to be on a committee. Nomination papers to go out with notice.

Gardening at W& T Hospital. – not totally successful as unable to access inner courtyard, waste bags had holes in. Marian to email hospital about these issues. Maureen regular visitor to tend to front gardens. Hospital staff and patients appreciate work done. Issue of raised beds for sensory garden needs further discussion. They may need help to decorate outdoor tree for Christmas.

Chestfield rosebed – Date set 9 November 2021 at 2pm. Please bring digging equipment, gloves etc.

Online meal booking – Robert to send round demo to be discussed at next week’s meeting.

TWAM – Jean had received a donated computer.

Remembrance Day Dinner – 11^th November with speaker ( Jane Carey- Harris)  numbers needed by evening of 3 November as Robert has to give number to Golf Club next Thursday – this is a normal club meeting so everyone expected unless apologies given. Partners and guests welcome. Meal is a carvery and dessert - £18 a head

Quiz night – 13 November – Nick has all in hand.

Remembrance Sunday – wreath laying in Whitstable. All welcome.

Guest next week – Spyros is bringing a guest.

Greetings from other Clubs – Newport Pagnell, Herne Bay, Canterbury Sunrise – Robert circulated a childrens book produced by a member on Canterbury Sunrise which can be ordered through him.

Master at Arms – Nick did his usual

Final toast – Andrew B

Date and time of next meeting: 4 November 7.30am