Rotary Chichester Harbour Privacy Notice

The Rotary Club of Chichester Harbour – Privacy Notice

(in compliance with the 2016 EU General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018):

The Rotary Club of Chichester Harbour (RCCH) (we) is a not for profit organisation Registered Charity No: 1128000 whose Trustees and Members are all volunteers and we have a legitimate interest in holding and using the Personal Data of our Members and of those non-members who participate in and support our activities and events. We will never sell or use your personal data for commercial marketing purposes or for personal gain.

Your Personal Data:

The personal data we hold about you is only that provided by you or provided by others with your consent (e.g. by BT MyDonate) and typically includes your name, email, postal address and telephone number.


Whilst we will take care to keep your personal data strictly confidential, secure, under periodic review and for no longer than necessary, we will never sell it or deliberately share it with any third party except with your explicit consent or by lawful requirement.

Use of Members Personal Data:

We will use Members personal data for the purposes of maintaining Club membership records, club administration and accounts, organising and managing club activities including meetings, events, raising and collecting gifts, donations and charitable funds, obtaining gift aid, collecting membership fees, disseminating rotary news, services and information to members, to facilitate communications between members and co-operation between the Club, Rotary International in Great Britain & Ireland (RIBI), our RIBI District Council and other Rotary Clubs in UK and the European Economic Community and any other purpose in fulfilment of the proper conduct of Club activities in accordance with the objects of Rotary and the Club Constitution. 

We will share (but not for sale) Members personal data with RIBI for use within the wider Rotary organisation and entry into the RIBI Data Management System (DMS) (See RI and RIBI Privacy Policies ( ( and we may retrieve some or all of members personal data from the RIBI DMS for any or all of the above uses.

Use of Non-Members Personal Data:

We will use Non-members’ personal data for the purposes of administration and follow-up of any event in which they did or intend to participate or support; informing participants and supporters of other events to be run by the club; collection, receipt storage and distribution of gifts, money, gift-aid and all types of donations and contributions; inclusion, with their consent, of spouses or family partners in the club directory or handbook; any other purpose for which we have your unambiguous and informed consent. We will not sell or without your explicit consent share your data with RIBI or any other third party.

Data Requests:

Any enquiries relating to this Privacy Notice or to request, delete or amend your personal data please contact the Club secretary for action within 30 days or if not satisfied with the result you may complain to the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.


Like most websites, we use “cookies” to help us make our site, and the way you use it, better. We do not store any personal data in the cookies that we use. Cookies mean that a website will remember you. They’re small text files that sites transfer to your computer (or phone or tablet). They make interacting with a website faster and easier – for example by automatically filling your name and address in text fields.

In addition, the type of device you’re using to access our website or apps and the settings on that device may provide us with information about your device, including what type of device it is, what specific device you have, what operating system you’re using, what your device settings are. Your device manufacturer or operating system provider will have more details about what information your device makes available to us.

The type and quantity of information we collect and how we use it depends on why you are providing it. You should be able to control what cookies are placed on your device through your browser settings. Go to to find out more about cookies, including how to see what cookies have been set and how to manage and delete them.